Manager (Flying Training Contract Management)

MINDEF; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDEF in Singapore seeks a Contract Manager to lead the establishment and renewal of contracts, monitor performance, and manage contractual obligations through to renewal or termination. You will coordinate with users, DSTA Procurement, and contractors to implement robust, cost-effective contracts with strong governance and timely reporting.

The role requires analytical thinking, strong writing and interpersonal skills, and the ability to manage multiple stakeholders under pressure.

Qualifications

• Experience in contract management or procurement is advantageous.
• Strong conceptual and analytical skills.
• Excellent written communication abilities.
• Strong interpersonal and communication skills.
• Ability to work independently and adapt to changes.

Responsibilities

• Lead timely establishment or renewal of contracts with approvals.
• Monitor execution of contracted services and track obligations until termination or renewal.
• Collaborate with users, DSTA Procurement, and contractors to design robust contracts.
• Track performance via KPIs and conduct regular contract reviews.
• Prepare reports to contracting fora following MINDEF guidelines.
• Highlight non-compliance and ensure corrective actions are effective.

Skills

Contract management

Procurement

Financial management

Analytical skills

Written communication

Independent work

Job description

What the role is:

You assist in the management of new and existing contracts and provide the required expertise to lead the timely establishment or renewal of contracts, as well as manage them by closely monitoring the proper execution of contracted services and following up on all contractual obligations till contract termination, expiry or renewal.

What you will be working on:

• Lead the timely establishment or renewal of contracts by seeking approval from the relevant fora- Monitor the proper execution of contracted services and follow up on all contractual obligations- Work closely with users, Defence Science and Technology Agency (DSTA) Procurement and contractors to design and implement robust, cost-effective contracts- Track contract performance via Key Performance Indicators (KPIs)- Conduct regular contract reviews and submit reports to contracting fora in accordance with the MINDEF Logistics guidelines on the management of outsourcing contracts- Highlight any non-compliance and ensure that corrective actions are effective in remedying the non-compliance- Manage Finance Forecasting Plans by evaluating resource demands, ensuring budget allocation is within limits- Monitor contract expenditure and ensure sufficient funding and timely payment to contractorsChallenge(s)- Navigating complex contractual and procurement processes while coordinating with multiple stakeholders- Balancing contract performance monitoring, financial forecasting and administrative responsibilities concurrently, requiring strong organisational skills and the ability to work under pressure

What we are looking for:

• Prior experience in contract management, procurement or financial management is advantageous- Good conceptual and analytical skills- Strong writing skills- Strong interpersonal and communication skills- Ability to work independently- Ability to adapt to changes and receptiveness to new ideas(Applicants with no experience may apply.)Appointment will be commensurate with your experience.Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.