Manager Estate Management (Administration)

James Cook University Pte Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

James Cook University Pte Ltd is seeking a Manager Estate Management (Administration) to lead the estate management team and oversee comprehensive office operations on campus. The role focuses on governance, procurement, and cost control while driving process improvements and ensuring service quality.

The position requires a degree in business or management with at least five years in office administration, procurement, and vendor management.

Qualifications

• Bachelor degree in Business Administration or Management or equivalent.
• At least 5 years of relevant experience in office administration and management.
• Experience in procurement, vendor management, event coordination, and programme documentation.
• Track record of implementing innovative process improvements in office administrative functions.
• Proven leadership experience managing teams.

Responsibilities

• Oversee day-to-day administrative operations, including office management and support functions.
• Drive process and procedure improvements to ensure efficient workflows and service delivery.
• Manage office services and ensure timely resolution of operational issues.
• Monitor procurement processes, contracts, and vendor performance.
• Track budgets and expenses to ensure cost control.
• Lead and supervise the administrative team and coordinate cross-functional support.
• Maintain documentation and reporting to support governance and audits.

Skills

Leadership

Team management

Problem solving

Analytical thinking

Presentation skills

Interpersonal skills

Communication

Initiative

Multi-tasking

Adaptability

Education

Bachelor degree in Business Administration or Management

Job description

We are excited to recruit a Manager Estate Management (Administration) to be to be part of our dynamic Estate Management team.

Key Responsibilities

• Oversee day-to-day administrative operations, including office management, office services, and support functions.
• Drive process and procedure innovation and improvements to ensure efficient workflows and service delivery.
• Manage office-related services (telephone, printers, maintenance records) and ensure timely resolution of operational issues.
• Manage office supplies, inventory, and service contracts to ensure availability and cost control.
• Implement improvements to enhance operational efficiency and user experience across the campus.
• Act as the primary point of contact for all staff for office-related matters.
• Manage procurement processes for administrative services, including sourcing, evaluation, and contract administration.
• Monitor vendor performance to ensure compliance with service scope, SLAs, and contractual requirements.
• Track budgets, expenses, and utilisation to ensure cost control and adherence to approved budgets.
• Review and process purchase requests, invoices, and service agreements in accordance with governance requirements.
• Support preparation of annual budget and procurement plans.
• Review or develop and implement administrative policies and procedures to ensure consistency and compliance.
• Ensure adherence to organisational policies, regulatory requirements, and internal controls.
• Lead and supervise the administrative team, including task allocation, performance monitoring, and capability development.
• Coordinate cross-functional support and communication across departments and stakeholders.
• Maintain proper documentation, records, and reporting to support governance and audit requirements.

Requirements

• Degree in Business Administration or Management or equivalent.
• At least 5 years of relevant experience in office administration and management.
• Experience in procurement, vendor management, event coordination, and programme documentation.
• Track record of implementing innovative process improvements in office administrative functions.
• Proven leadership experience managing teams.
• High level of initiative, pro-activeness and independence.
• Excellent fact-finding, problem-solving, and analytical skills.
• Ability to multi-task and deliver results in a dynamic environment
• Ability to work under pressure, adaptable to change and manage challenges
• Excellent presentation skills
• Excellent interpersonal and communication skills

Closing Date: 27 October 2026

We thank you for your interest and regret we are only able to notify shortlisted candidates.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.