Manager, Corp Secretarial

ComfortDelGro Corporation Limited; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

ComfortDelGro Corporation Limited is seeking a Corporate Secretarial Manager to support the Group's listed companies in fulfilling governance responsibilities and regulatory compliance across SGX rules and laws.

You will prepare and file SGX announcements, maintain statutory registers, coordinate board and AGM activities, and advise the board on governance matters in collaboration with external advisers and registrars.

Qualifications

• Good writing and communication skills
• Highly organised and meticulous
• Sound judgment and ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency in using Microsoft Office tools to automate processes and improve efficiency

Responsibilities

• Preparing and filing SGX announcements and disclosures, including directors' and substantial shareholders' interests, appointments, cessations, dividends, record dates, and other continuing listing obligations
• Monitoring compliance with the SGX Listing Rules, Singapore Code of Corporate Governance, Securities and Futures Act and other applicable regulatory requirements, including statutory deadlines
• Maintaining statutory registers and corporate records, including directors' disclosures, registrable controllers and shareholdings, for the group companies
• Supporting corporate actions and transactions, including share buy-backs, treasury share transactions, share allotments and transfers, restructurings, incorporations, acquisitions and Rule 706A disposals
• Organising annual general meetings and shareholder engagements, including notices, circulars, proxy materials, communications and post-meeting filings
• Preparing and reviewing annual reports, governance disclosures, shareholder circulars and other market-facing governance documents in coordination with relevant stakeholders and advisers
• Coordinating dividend declarations, record dates, payments and unclaimed dividends with share registrars and relevant stakeholders
• Liaising with regulators, professional advisers, share registrars as well as internal and external stakeholders on corporate secretarial matters
• Advising the Board and Board Committees on governance, regulatory compliance, board processes and corporate secretarial matters
• Coordinating Board and Board Committee meetings, including agendas, papers, resolutions, minutes, follow-up actions and meeting logistics

Skills

Communication

Organisational skills

Attention to detail

Multitasking

MS Office

Education

Chartered Secretary CGI/ICSA

Degree or professional diploma

Tools

Microsoft Office

Job description

About the role

The Corporate Secretarial Manager shall support the Company Secretaries of the Group's listed companies in discharging their corporate secretarial and governance responsibilities and ensuring compliance with applicable laws, regulations and governance requirements.

Key responsibilities

• 
  

  Preparing and filing SGX announcements and disclosures, including those concerning directors' and substantial shareholders' interests, appointments, cessations, dividends, record dates, and other continuing listing obligations

  
  


• 
  

  Monitoring compliance with the SGX Listing Rules, Singapore Code of Corporate Governance, Securities and Futures Act and other applicable regulatory requirements, including statutory deadlines

  
  


• 
  

  Maintaining statutory registers and corporate records, including directors' disclosures, registrable controllers and shareholdings, for the group companies

  
  


• 
  

  Supporting corporate actions and transactions, including share buy-backs, treasury share transactions, share allotments and transfers, restructurings, incorporations, acquisitions and Rule 706A disposals

  
  


• 
  

  Organising annual general meetings and shareholder engagements, including notices, circulars, proxy materials, communications and post-meeting filings

  
  


• 
  

  Preparing and reviewing annual reports, governance disclosures, shareholder circulars and other market-facing governance documents in coordination with relevant stakeholders and advisers

  
  


• 
  

  Coordinating dividend declarations, record dates, payments and unclaimed dividends with share registrars and relevant stakeholders

  
  


• 
  

  Liaising with regulators, professional advisers, share registrars as well as internal and external stakeholders on corporate secretarial matters

  
  


• 
  

  Advising the Board and Board Committees on governance, regulatory compliance, board processes and corporate secretarial matters

  
  


• 
  

  Coordinating Board and Board Committee meetings, including agendas, papers, resolutions, minutes, follow-up actions and meeting logistics

  
  

About you

• 
  

  Chartered Secretary qualification (CGI/ICSA) or equivalent; a degree or professional diploma is an advantage

  
  


• 
  

  At least 6 to 8 years of relevant corporate secretarial experience, preferably in a Singapore-listed company and/or with a professional corporate secretarial services firm supporting Singapore-listed companies

  
  


• 
  

  Experience in multinational companies would be an advantage

  
  


• 
  

  Sound working knowledge of the Singapore Companies Act, SGX Listing Rules, Singapore Code of Corporate Governance and ACRA regulatory requirements

  
  


• 
  

  Hands-on experience supporting Boards and Board Committees, AGMs, corporate actions, annual reports, SGX announcements and governance disclosures

  
  


• 
  

  Good writing and communication skills, with the ability to work effectively with Company Secretaries, directors, senior management, regulators and external advisers

  
  


• 
  

  Highly organised and meticulous, with strong attention to detail, sound judgment and the ability to independently manage multiple priorities and deadlines in a fast-paced environment

  
  


• 
  

  Proficiency in using Microsoft Office tools to automate processes and improve efficiency is an advantage