Manager

LEONG HIN FOODS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

LEONG HIN FOODS PTE. LTD. seeks an Office Administration Manager to oversee daily office operations, lead administrative staff, and coordinate facility maintenance.

The role serves as the central point for vendor management, procurement, office logistics, and internal communications. Responsibilities include supervising administrative personnel, implementing policies, handling communications, managing vendor relationships, and supporting cross-departmental projects in a dynamic on-site

Qualifications

• Bachelor’s degree or diploma in business administration or related field.
• 3–5+ years in office administration or facilities management, with 1–2 years in supervision.
• Proficiency in MS Office and modern office software.
• Strong organizational, communication, and budgeting abilities.

Responsibilities

• Oversee day-to-day office operations, ensuring a organized, professional, and well-maintained work environment.
• Manage facility maintenance, cleaning services, office security, and equipment servicing.
• Act as the primary liaison with building management, landlords, service providers, and external vendors.
• Supervise, train, and mentor administrative support staff.
• Develop, implement, and maintain office administrative policies, SOPs, and filing systems.
• Handle incoming/outgoing communications, official correspondence, and central record management.
• Source, negotiate, and manage vendor agreements to ensure cost efficiency and service quality.
• Process procurement invoices and track administrative expenses against the operating budget.
• Coordinate company events, town halls, executive meetings, and team travel arrangements.
• Support onboarding logistics for new hires in coordination with HR.

Skills

Organizational skills

Communication skills

Vendor management

Budgeting

Multitasking

Supervisory experience

Education

Bachelor’s Degree or Diploma in Business Administration / Management

Tools

MS Office

Job description

Job Title: Office Administration Manager

Reports To: General Manager / Director

Location: On-site

Job Summary

The Office Administration Manager oversees daily office operations, manages administrative staff, coordinates facility maintenance, and ensures smooth administrative workflows across all departments. This role acts as the central point of coordination for vendor management, procurement, office logistics, and internal communications.

Key Responsibilities

1. Office & Facilities Management

• Oversee day-to-day office operations, ensuring a organized, professional, and well-maintained work environment.
• Manage facility maintenance, cleaning services, office security, and equipment servicing.
• Act as the primary liaison with building management, landlords, service providers, and external vendors.

2. Administrative Leadership & Workflow Support

• Supervise, train, and mentor administrative support staff (receptionists, administrative assistants).
• Develop, implement, and maintain office administrative policies, SOPs, and filing systems.
• Handle incoming/outgoing communications, official correspondence, and central record management.

3. Procurement & Inventory Control

• Manage office supply inventory, pantry supplies, stationery, and IT equipment requirements.
• Source, negotiate, and manage vendor agreements to ensure cost efficiency and service quality.
• Process procurement invoices and track administrative expenses against the operating budget.

4. Executive & Cross-Departmental Support

• Coordinate company events, town halls, executive meetings, and team travel arrangements.
• Support onboarding logistics for new hires (access badges, workstations, orientation setup) in coordination with HR.
• Assist senior leadership with ad-hoc operational projects and administrative tasks.

Requirements & Qualifications

• Education: Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
• Experience: 3–5+ years of experience in office administration or facilities management, with at least 1–2 years in a supervisory or managerial role.
• Proficiency: Advanced knowledge of MS Office (Word, Excel, PowerPoint) and modern office software / task management tools.
• Skills:
  • Excellent organizational, multitasking, and time-management skills.
  • Strong verbal and written communication abilities.
  • Vendor management and basic budgeting experience.
  • Strong problem-solving mindset and high level of discretion.