Logistics & Warehouse Executive
Trade-Pro Food Distribution Pte Ltd
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Benefits offered by this job
Job summary
Trade-Pro Food Distribution Pte Ltd is seeking a Logistics & Warehouse Executive in Tuas, Singapore. The role focuses on coordinating import/export shipments, shipping documentation, and delivery scheduling, with responsibilities spanning liaison with carriers, documentation accuracy, and warehouse administration.
You will manage inbound/outbound shipments, maintain inventory records, and support audit activities.
Qualifications
- 1–3 years of relevant experience in logistics, shipping, import/export, or warehouse administration.
- Experience in import/export documentation and shipment coordination.
- Familiarity with Bill of Lading, VGM, shipping instructions, LOA, Incoterms, and customs clearance documentation.
- Experience coordinating local deliveries and truck schedules.
- Good understanding of warehouse and inventory processes.
- Meticulous, organised, responsible, and able to work independently.
Responsibilities
- Import & Export / Shipping Coordination: Arrange and coordinate import and export shipments and related documentation.
- Prepare and process shipping instructions, VGM, Bills of Lading, LOA, and other shipping documents.
- Liaise with shipping lines, freight forwarders, transporters, suppliers, customers, and authorities on shipment matters.
- Track shipments and coordinate documentation for destination import customs clearance.
- Monitor shipment schedules and follow up on outstanding documentation.
- Manage Incoterms and transportation arrangements while ensuring compliance with procedures.
Skills
Job description
Job Title: Logistics & Warehouse Executive
Industry: Food Wholesale Trading
Location: Tuas, Singapore
Working Hours:
- Monday to Friday: 8:30am – 5:30pm
- Saturday: 7:30am – 11:30am
About the Company
We are a food wholesale trading company specialising in the import and distribution of dairy products from European countries. We are looking for a responsible and detail-oriented Logistics & Warehouse Executive to join our team and manage our shipping, logistics documentation, delivery coordination, and warehouse administration activities.
Job Responsibilities
Import & Export / Shipping Coordination
- Arrange and coordinate import and export shipments and related documentation.
- Prepare and process shipping instructions, VGM (Verified Gross Mass), Bills of Lading (B/L), Letters of Authorisation (LOA), and other shipping documents.
- Liaise with shipping lines, freight forwarders, transporters, suppliers, customers, and relevant authorities on shipment matters.
- Track shipments and coordinate the necessary documentation for destination import customs clearance.
- Monitor shipment schedules and ensure timely follow-up on outstanding documentation.
- Manage Incoterms and transportation arrangements while ensuring compliance with company procedures and relevant requirements.
Delivery & Transport Coordination
- Plan and coordinate daily truck delivery schedules based on customer orders and delivery requirements.
- Liaise with transporters and drivers to ensure timely and efficient deliveries.
- Monitor delivery status and resolve any delivery or transportation issues promptly.
- Process customer billing and ensure invoices are prepared and issued accurately and on time.
- Maintain proper filing and records of shipping, delivery, billing, and warehouse documents.
- Prepare logistics and warehouse-related reports as required.
Warehouse & Inventory
- Coordinate with the Stock Receiving and Warehouse teams for inbound shipments.
- Ensure proper documentation and recording of incoming goods.
- Prepare warehouse documentation and inventory reports.
- Participate in Singapore warehouse stock takes and support internal and external audit activities.
- Assist in maintaining accurate inventory records and investigate discrepancies when required.
Requirements
- Minimum 1–3 years of relevant experience in logistics, shipping, import/export, or warehouse administration.
- Experience in import/export documentation and shipment coordination is preferred.
- Familiarity with Bill of Lading, VGM, shipping instructions, LOA, Incoterms, and customs clearance documentation will be an advantage.
- Experience in coordinating local deliveries and truck schedules.
- Good understanding of warehouse and inventory processes.
- Meticulous, organised, responsible, and able to work independently.
What We Offer
- 13th Month Annual Wage Supplement (AWS)
- Annual Performance Bonus / Increment
- Company Lunch
- Birthday Bonus
- Corporate Medical Review Reimbursement
- Annual Overseas Team-Building Incentive Trip
If you are organised, hands-on, and experienced in shipping and logistics coordination, we welcome you to join our team and grow with us.
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