Logistics Operations & Admin Specialist

SHIPLAH! TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

Shiplah! Technologies PTE. LTD. in Singapore is seeking an organized logistics operations and admin team member to coordinate shipments and support daily processes.

You will handle air and sea shipments, container bookings, documents, and work with carriers and warehouses to ensure timely delivery. Mandarin ability is a plus; strong MS Office skills required.

This role offers hands-on experience in end-to-end logistics within a growing freight-forwarding environment.

Qualifications

• Knowledge of shipping documents, container operations, trucking and customs clearance.
• Strong coordination and communication skills.
• An organised, detail-oriented approach, with the ability to multitask and meet tight deadlines.
• A practical problem-solving mindset when urgent issues arise.
• Proficiency in Microsoft Office.
• Mandarin proficiency to communicate with our China-based team and logistics partners; English proficiency is preferred.
• A proactive team player who takes responsibility and is willing to learn.

Responsibilities

• Coordinate air and sea import and export shipments, from booking through to delivery.
• Handle container bookings, trucking schedules and customs clearance arrangements.
• Prepare and check shipping documents, including invoices, packing lists, permits, arrival notices and delivery orders.
• Confirm permit readiness, warehouse requirements, delivery addresses and schedules before containers arrive at port.
• Coordinate with carriers, hauliers and warehouse teams to ensure timely container collection and delivery.
• Track shipment and container status before and after trucking, keeping all relevant parties updated.
• Work closely with the permit team to ensure smooth customs clearance.
• Handle requests for container washing and damage waivers.
• Respond promptly to calls and emails, and help resolve urgent operational issues.
• Maintain accurate shipment records and provide general administrative support.
• Carry out other duties assigned by your supervisor.

Skills

Coordination

Communication

Detail-oriented

Multitasking

Problem-solving

Microsoft Office

English proficiency

Mandarin proficiency

Tools

Microsoft Office

Job description

Shiplah! Technologies PTE. LTD. in Singapore is seeking an organized logistics operations and admin team member to coordinate shipments and support daily processes.

You will handle air and sea shipments, container bookings, documents, and work with carriers and warehouses to ensure timely delivery. Mandarin ability is a plus; strong MS Office skills required.

This role offers hands-on experience in end-to-end logistics within a growing freight-forwarding environment.