LMS & Compliance Records Administrator

BELLS INSTITUTE OF HIGHER LEARNING PTE. LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

BELLS INSTITUTE OF HIGHER LEARNING PTE. LTD is seeking an Administrative Executive to support the Student Administration Department with audit-ready training and assessment records.

You will oversee LMS assessment and class-end documentation across digital and physical formats, ensuring accuracy and accountability. You will also assist with enrolment, attendance and assessment transactions, government portal submissions, and ongoing digitalisation projects to improve workflows and compliance

Qualifications

• Minimum GCE A-Level, Diploma or equivalent qualification.
• At least 1 year of relevant administrative or operations experience preferred.
• Strong attention to detail with high accuracy in handling records.
• Good organisational and document management skills for digital and physical records.
• Able to perform detailed verification and follow-up on incomplete documentation.
• Proactive, responsible and able to work independently with minimal supervision.
• Comfortable adopting new technology and automated processes.

Responsibilities

• Maintain accountability for LMS assessment and class-end records, ensuring digital and physical documents are complete and accounted for.
• Review LMS and physical records to identify missing or incorrect documentation and follow up with stakeholders.
• Monitor timely return of physical documents from Training Centres to HQ and track receipts.
• Label, file, sort, archive and store physical records across HQ and storage locations.
• Keep records audit-ready and prepare for internal reviews and external audits.
• Assist with learner enrolment, attendance and assessment transactions in relevant systems.
• Support grant/claim submissions and funding administration including follow-ups.
• Provide operational support for class-start and class-end requirements including digital attendance.
• Escalate delays, discrepancies or compliance issues to Administration Lead/Head of Student Administration.
• Assist with digitalisation, automation and system enhancements; test and adopt new workflows.
• Identify gaps and recommend process improvements; collaborate with team and stakeholders.
• Perform other Student Administration duties as assigned.

Skills

Attention to detail

Organisational skills

Documentation management

Independent worker

Adaptability to tech

Time management

Education

GCE A-Level / Diploma

Tools

LMS

TMS

TPGateway

Job description

BELLS INSTITUTE OF HIGHER LEARNING PTE. LTD is seeking an Administrative Executive to support the Student Administration Department with audit-ready training and assessment records.

You will oversee LMS assessment and class-end documentation across digital and physical formats, ensuring accuracy and accountability. You will also assist with enrolment, attendance and assessment transactions, government portal submissions, and ongoing digitalisation projects to improve workflows and compliance