Library Officer

Hwa Chong Institution; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Hwa Chong Institution seeks a proactive library officer to manage day-to-day operations, support cataloguing, lending, and resource maintenance, and foster a welcoming space for learning.

The role involves user support, promoting reading, coordinating literacy activities, and leveraging digital tools like Canva and Google Workspace to create engaging displays and communications for students and staff.

Qualifications

• Diploma in any discipline.
• Strong communication and interpersonal skills.
• Creative and resourceful with ability to develop engaging book displays and library activities.
• Familiarity with social media platforms to promote library resources and reading initiatives to the younger generation.
• Detail-oriented, proactive, adaptable, and digitally confident (e.g., Canva, Google Workspace, Google Gemini, NotebookLM).

Responsibilities

• Support daily library operations including checking in/out, reservations and loan tracking of materials.
• Maintain and catalogue resources, shelving, stock-taking and processing of new arrivals.
• Oversee the library space to keep it clean, welcoming and conducive for reading and learning.
• Serve as primary contact for library-related enquiries from students and staff.
• Engage students and promote reading through literacy initiatives, book displays, exhibitions and campaigns.
• Coordinate communications and develop promotional materials using digital platforms such as Canva.

Skills

Communication

Interpersonal skills

Detail-oriented

Digital literacy

Social media familiarity

Education

Diploma

Tools

Canva

Google Workspace

NotebookLM

Job description

We are seeking a proactive, detail-oriented, and future-forward library officer to manage and enhance day-to-day operations within a dynamic school environment. This role supports core library functions while contributing to process improvement, digital outreach, and technology-enabled learning resources.

Responsibilities:

1. Library Operations

• Support daily library operations, including the checking in/out, reservation and loan tracking of library materials.
• Maintain and upkeep physical and digital resources, including cataloguing, shelving, stock-taking and processing of new arrivals in accordance with library processes and policies.
• Oversee the library space to ensure that it remains clean, welcoming, organised and conducive for reading and learning.
• Assist in maintaining an engaging collection of library resources that caters to the interests and needs of students.

2. User Support & Student Engagement

• Serve as a primary contact for library-related enquiries from students and staff.
• Assist users accurately and efficiently in navigating the library catalogue, digital subscriptions and online resources.
• Engage students positively and build rapport with them to encourage meaningful use of library resources and services.
• Manage student behaviour appropriately and tactfully to maintain a conducive and respectful library environment.

3. Reading Promotion, Outreach & Communications

• Support school-wide literacy initiatives, book weeks, author visits and other reading promotion activities.
• Curate creative and attractive book displays, exhibitions and reading campaigns to spark students' interest in reading.
• Contribute ideas and activities that promote a positive reading culture and encourage students to explore a wider range of books and genres.
• Coordinate communications and leverage digital and AI-assisted tools to develop engaging promotional materials and content using platforms such as Canva.
• Utilise social media and other digital platforms where appropriate to promote library resources, programmes and reading initiatives to students.
• Contribute to collection curation and continuous innovation in the promotion of reading and library engagement.

4. Strategic Library Improvement & Digitalisation

• Implement process improvements to enhance operational efficiency and service quality for students and staff.
• Support library digitalisation, media technologies and evolving self-service practices.
• Explore and adopt appropriate digital tools and technologies to enhance library services, learning resources and student engagement.

Requirements:

• A Diploma in any discipline.
• A strong interest in books and reading, with a passion for encouraging young people to develop good reading habits.
• Creative and resourceful, with an ability to develop engaging book displays, reading promotions and library activities.
• Strong communication and interpersonal skills, with the ability to engage and build rapport with students of different backgrounds and personalities.
• Familiarity with social media platforms with an ability to use these platforms to promote library resources and reading initiatives to the younger generation.
• Detail-oriented, proactive, adaptable, and digitally confident (e.g., Canva, Google Workspace, Google Gemini, NotebookLM, etc)
• Experience working in a school or public library environment is advantageous.