Legal Team Executive: Administrative & Coordination Specialist

ASHURST PERKINS COIE UK LLP; Singapore; On-site; SGD 40,000 - 64,000; Full time

Job summary

Ashurst Perkins Coie UK LLP is seeking a Team Executive to provide proactive and effective general administrative assistance. You will liaise closely with the Lawyers and Practice Executives and other firm functions to support operations across Central Services / Global Shared Services.

Responsibilities include document handling, expense processing, file management, data entry, and assisting with billing and New Business Intake workflows to ensure compliance with firm standards.

Responsibilities

• Printing and sorting emails and documents, often with attachments or links, and filing when required.
• Photocopying, scanning, printing, faxing, binding and preparing documents and delivery / collection of large volume document production, courier or reprographic work.
• Processing and submitting expense claims as and when required.
• Organising and maintaining files for both electronic and hard copy documents.
• Data entry for record keeping and updating client databases, including Interaction and Outlook contact details.
• Preparing files for vacating, working with Lawyers and Practice Executives to identify expired files, and arranging for collection or retrieval.
• Assisting with the monthly billing process: preparing proformas / draft bills.
• Assisting with New Business Intake requirements and client file opening and related processes.
• Assisting with document amendments and drafting correspondences, checking that all work is accurate and follows the firm's standards.

Job description

Ashurst Perkins Coie UK LLP is seeking a Team Executive to provide proactive and effective general administrative assistance. You will liaise closely with the Lawyers and Practice Executives and other firm functions to support operations across Central Services / Global Shared Services.

Responsibilities include document handling, expense processing, file management, data entry, and assisting with billing and New Business Intake workflows to ensure compliance with firm standards.