Legal Operations & Records Specialist

Recruit Expert Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Recruit Expert Pte. Ltd. in Singapore is seeking an organised legal administrator to provide office support to the legal team, assisting with document preparation and filing, correspondence, and records management.

Responsibilities include maintaining client records, handling KYC checks, onboarding new clients, coordinating billing, schedules, and deadlines, and ensuring confidential, accurate data entry and archiving. The role requires strong MS Office skills and teamwork.

Qualifications

• Diploma in Business Administration or related discipline.
• At least 3 years of administrative experience in a law firm or professional services environment.
• Familiar with KYC procedures, client onboarding, and Microsoft Office applications.
• Organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment.
• Good communication skills, proactive, and able to work independently as well as in a team.

Responsibilities

• Provide administrative and office support to the legal team, including document preparation, correspondence, and file management.
• Maintain client records, process file opening/closing, conduct KYC checks, and ensure accurate documentation.
• Coordinate billing, monitor schedules and key deadlines, and support the firm's daily administrative operations.
• Manage incoming calls, enquiries, visitors, office supplies, and assist with document archiving and retrieval.
• Handle data entry and ensure records are maintained accurately and confidentially.

Skills

KYC procedures

Client onboarding

Organised

Communication skills

Teamwork

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Recruit Expert Pte. Ltd. in Singapore is seeking an organised legal administrator to provide office support to the legal team, assisting with document preparation and filing, correspondence, and records management.

Responsibilities include maintaining client records, handling KYC checks, onboarding new clients, coordinating billing, schedules, and deadlines, and ensuring confidential, accurate data entry and archiving. The role requires strong MS Office skills and teamwork.