Learning Program Executive - Training Coordinator [SAS]

WECRUIT PTE. LTD.; Singapore; Hybrid; SGD 42,000 - 60,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking an organized and proactive Learning Program Executive to support funded training programmes, ensuring smooth coordination and delivery for clients, trainers and participants from start to finish.

The role acts as the main contact for clients and stakeholders, overseeing end-to-end logistics, communications, enrolments and documentation to deliver a seamless learning journey. You will work with trainers and vendors, manage platforms like Webex, Zoom, and TPGateway,

Responsibilities

• Facilitate training sessions on-site or virtually.
• Coordinate classroom setup, attendance, Q&A, and activities.
• Invigilate assessments.
• Serve as the point of contact for clients' training departments.
• Coordinate logistics with trainers, vendors and internal teams.
• Maintain training resources on learning platforms.
• Configure sessions across Webex, Zoom, TPGateway and TMS.
• Process online registrations and enrolments accurately and timely.
• Review training records for government funding compliance.
• Support audits and documentation reviews.

Job description

Seeking an organized, proactive and dependable professional to join the team as a Learning Program Executive . The role serves as a key support function for funded training programmes, ensuring smooth coordination and delivery for clients, trainers and participants from start to finish.

The position serves as a key point of contact for clients and stakeholders, managing end-to-end training logistics, coordinating communications and providing responsive support throughout the learning journey.

Responsibilities also cover administration, logistics and operational processes to ensure accurate, seamless and high-quality training delivery.

The ideal candidate takes pride in precise execution, proactive service and delivering a seamless learning experience.

Key Responsibilities

Training Facilitation & Coordination

• Training Facilitation: Facilitate training sessions conducted on-site or virtually via video conferencing platforms.
• Classroom Management: Coordinate classroom setup, maintain attendance records, encourage participant engagement during Q&A sessions and group activities, and invigilate assessments.
• Training Venue Coordination: Liaise with hotels and training venues to arrange logistical requirements for public-run programmes.

Client & Stakeholder Management

• Client Coordination: Serve as the dedicated point of contact for clients' training departments, coordinating logistics and preparing post-training documentation.
• Collaboration: Work closely with trainers, vendors and internal teams to ensure smooth day-to-day programme operations.
• Resource Management: Create and maintain training resources on learning platforms for participant access and reference.

Session Setup & Administration

• Platform & Portal Management: Configure training sessions across video conferencing platforms such as Webex and Zoom, the government training portal (TPGateway), and the internal Training Management System (TMS).
• Enrolment Processing: Process online registrations and participant enrolments accurately and within required timelines.

Compliance & Documentation

• Funding & Grant Processing: Review training records to ensure compliance with government funding and grant submission requirements, and process submissions via TPGateway.
• Audit Support: Support periodic documentation reviews, audits and compliance checks.

General Support: Assist with ad-hoc duties and other responsibilities as assigned.