Laboratory Executive (Assistant Manager / Manager), ECE

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Fixed term contract

Job summary

The National University of Singapore invites applications for a Laboratory Executive (Assistant Manager / Manager) in the Department of Electrical and Computer Engineering. You will support laboratory procurement, oversee day-to-day operations, and ensure safety and compliance across the lab.

As the main admin contact, you will manage purchasing, inventory, and coordination with the PI, vendors, and internal teams while maintaining records and reporting on grant finances.

Qualifications

• Bachelor’s degree preferred; strong admin & lab-management experience also considered.
• Strong organisational skills and attention to detail.
• Knowledge of basic lab safety; prior safety or lab-management experience is a plus.
• Excellent communication and interpersonal skills; comfortable with vendors and collaborators.
• Proficiency in Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is advantageous.
• Some proficiency with AI to aid administrative tasks.

Responsibilities

• Oversee laboratory operations and internal coordination.
• Maintain daily lab order, cleanliness, and shared workspaces.
• Support communications across stakeholders.
• Enforce lab rules, SOPs, and good research practices.
• Maintain equipment inventory.
• Ensure safety and compliance with guidelines.
• Handle grant finance, claims, and budget monitoring.
• Lead procurement from request to PO and closure.
• Coordinate with HR for recruitment and onboarding.

Skills

Organisation

Interpersonal skills

Microsoft Excel

PowerPoint

SAP/Concur/Power BI

AI for admin tasks

Education

Bachelor’s degree

Tools

SAP

Concur

Power BI

Job description

Job Title: Laboratory Executive (Assistant Manager / Manager), ECE

University-Level Unit: College of Design and Engineering

Faculty/Department-Level Unit: Electrical and Computer Engineering

Employee Category: Executive & Administrative

Posting Start Date: 22/07/2026

Location_ONB: Kent Ridge Campus

Job Description

The National University of Singapore invites applications for a Laboratory Executive (Assistant Manager / Manager) position in the Department of Electrical and Computer Engineering, College of Design and Engineering.

We are seeking a highly organised and proactive Laboratory Executive (Assistant Manager / Manager) to support laboratory procurement and oversee day-to-day operations. This position is primarily essential for ensuring that the laboratory runs safely, smoothly, and efficiently. The successful candidate will serve as the main point of contact and administrator for internal lab coordination, safety and compliance, purchasing, inventory management, and administrative matters.

Duties & Responsibilities

• Laboratory Operations & Internal Coordination
• Maintain daily laboratory order, cleanliness, and shared workspaces.
• Support internal and external communications, ensuring effective coordination across stakeholders.
• Enforce laboratory rules, SOPs, and good research practices.
• Maintain laboratory equipment inventory
• Maintain the highest standard of professional conduct and record keeping in accordance with policies and procedures.
• Responsible for transport, care of and disposal of animal models, such as fish, amphibians and rodents, etc.
• Safety Management
• Oversee daily laboratory safety practices and ensure compliance with safety guidelines.
• Support safety documentation, onboarding procedures, and liaise with safety officers.
• Assist with any other duties of a similar nature that are delegated by the Principal Investigator.
• Grant Finance & Claims
• Monitor grant budgets, commitments, utilisation and remaining balances.
• Coordinate claims submission, supporting documents, WBS tracking and claims-related queries.
• Reconcile approved budgets, actual spend and remaining balances, and flag under-utilisation, overspend or budget risk early.
• Maintain clear, reliable financial views to support management decisions and grantor reporting.
• Manage grant audits.
• Procurement, Inventory & Finances
• Lead the procurement follow-through for grant-funded activities, from request initiation to PO, vendor follow-up and closure.
• Coordinate with project teams, procurement, finance and vendors to resolve delays or documentation issues.
• Ensure procurement is aligned with approved budgets, grant requirements and internal policies.
• Administrative & General Support
• Liaise with the HR office and support HR-related functions, including but not limited to recruitment, onboarding etc,
• Assist with basic travel or conference arrangements, and coordinate reimbursements, shipments, equipment servicing, and fixed asset records.
• Assist with any other duties of a similar nature that are delegated by the Principal Investigator.

Qualifications

• Bachelor’s degree in related discipline is preferred; candidates with strong administrative and lab-management experience will also be considered.
• Strong organisational skills and attention to detail;
• Good understanding of basic laboratory safety principles; prior safety or lab-management experience is a plus.
• Excellent interpersonal and communication skills;
• Comfortable interacting with vendors, administrative offices, and external collaborators.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is an advantage.
• Some Proficiency with AI to aid in administrative tasks.
• Responsible, reliable, and able to work independently while maintaining regular communication with the Principal Investigator.
• Open to Fixed Term Contract.