Manager, Cybersecurity Lab

National University Of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

National University Of Singapore seeks a Manager to oversee the Cybersecurity Lab's day-to-day administrative operations from the Kent Ridge Campus. The role covers scheduling, records management, stakeholder liaison, and onboarding of researchers and interns, ensuring smooth lab functioning.

Responsibilities include budget monitoring, processing claims, audits, and grant reporting, as well as organizing seminars, visits, and publicising activities.

Qualifications

• Bachelor's Degree with at least 5 years of relevant work experience in a research, university, or grant-funded environment.
• Experience handling budgets, claims, or financial administration.
• Experience organising events, seminars, or workshops.
• Strong organisational skills with the ability to multi-task and meet deadlines.
• Good written and interpersonal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Meticulous, resourceful, and able to work independently with minimal supervision.
• Prior exposure to government-funded research grants is an advantage.
• Candidates who do not require work pass sponsorship will be an advantage.

Responsibilities

• Provide day-to-day administrative support to the Director, including scheduling, correspondence, and preparation of meeting agendas and materials.
• Maintain lab records, manpower listings, and general documentation.
• Liaise with NUS administrative offices, and other stakeholders on operational matters.
• Support the on-boarding of research staff, students, and interns (access, seating, induction).
• Monitor the lab's budget and track expenditure to ensure financial sustainability.
• Work with the Finance Office and grant administrators to process claims, payments, and reimbursements.
• Prepare documentation required for audits and grant reporting.
• Track fund utilisation against grant conditions and flag any compliance issues.
• Plan and coordinate logistics for lab seminars, workshops, and events (venue, catering, invitations, publicity).
• Coordinate visits from collaborators, government agencies, and industry partners.
• Support content for the lab's website/publicity materials as needed.
• Assist with any other ad-hoc duties as assigned by the Director.

Skills

Budget management

Event planning

Communication skills

Organizational skills

Independent worker

Education

Bachelor's degree

Tools

MS Office

Job description

Job Title: Manager, Cybersecurity Lab

University-Level Unit: School of Computing

Faculty/Department-Level Unit: Dean's Office (School of Computing)

Employee Category: Executive & Administrative

Job De ion

The lab conducts research and collaborative projects with an external agency in the areas of AI and cybersecurity, and engages regularly with visitors, students, and government/industry partners.

The successful candidate will be responsible for the day-to-day administrative running of the lab, including financial matters, organization of lab events, seminars, etc.

The Job Duties Comprise The Following

Administrative Support to the Director

• Provide day-to-day administrative support to the Director, including scheduling, correspondence, and preparation of meeting agendas and materials
• Maintain lab records, manpower listings, and general documentation
• Liaise with NUS administrative offices, and other stakeholders on operational matters
• Support the on-boarding of research staff, students, and interns (access, seating, induction)

Finance & Budget Management

• Monitor the lab's budget and track expenditure to ensure financial sustainability
• Work with the Finance Office and grant administrators to process claims, payments, and reimbursements
• Prepare documentation required for audits and grant reporting
• Track fund utilisation against grant conditions and flag any compliance issues
• Support procurement of equipment, goods, and services, and maintain asset/inventory records

Event Organisation

• Plan and coordinate logistics for lab seminars, workshops, and events (venue, catering, invitations, publicity)
• Coordinate visits from collaborators, government agencies, and industry partners
• Support content for the lab's website/publicity materials as needed
• Assist with any other ad-hoc duties as assigned by the Director

Qualifications

• Bachelor's Degree with at least 5 years of relevant work experience, preferably in a research, university, or grant-funded environment
• Prior experience handling budgets, claims, or financial administration strongly preferred
• Experience organising events, seminars, or workshops
• Strong organisational skills with the ability to multi-task and meet deadlines
• Good written and interpersonal communication skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Meticulous, resourceful, and able to work independently with minimal supervision
• Prior exposure to government-funded research grants is an advantage
• Candidates who do not require work pass sponsorship will be an advantage.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)

Employee Referral Eligible: No