Lab Executive Assistant & Admin Operations

GMP Technologies; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

GMP Technologies (S) Pte Ltd is seeking an Executive Assistant/Associate Executive (Lab) to support laboratory administration and IT-related reporting in Singapore. You will file documents, prepare billing reports, and contribute to procurement processes while maintaining precise logs and compliance with laboratory practices.

The role also covers inventory control, publication updates and liaison with supervisors to ensure smooth daily operations in a busy lab setting.

Responsibilities

• 1. Filing of documents and reports.
• 2. Prepare IT-related reports: Print, verify and post charges; recover billing charges; raise eBARF; prepare statistics & reports for supervisors; prepare lab-related reports and work-charts; maintain master & accession logs.
• 3. Assist in procurement and admin tasks: request quotes; prepare purchase requisitions; raise ePay/eSundry/ePR; receive goods; rectify discrepancies; maintain inventory system; notify of infectious diseases and others.
• 4. Comply with good laboratory practice per CAP and regulatory agencies (e.g., Medical Audit & Accreditations).
• 5. Comply with DLM Workplace Etiquette per Core Values.
• 6. Provide IT/administrative support: cover other staff; provide operator IDs; update Lab Publications list; update Department e-Service Guide; update Doctors in LIS/HCLL; perform other duties as required by Supervisor/Manager.
• 7. Provide material management support: conduct annual stock take; liaise with vendors; maintain service contracts; perform other duties as required by Manager/Senior Assistant Director.

Job description

GMP Technologies (S) Pte Ltd is seeking an Executive Assistant/Associate Executive (Lab) to support laboratory administration and IT-related reporting in Singapore. You will file documents, prepare billing reports, and contribute to procurement processes while maintaining precise logs and compliance with laboratory practices.

The role also covers inventory control, publication updates and liaison with supervisors to ensure smooth daily operations in a busy lab setting.