Junior Accounts Payable Assistant (2 years Fixed Terms Contract)

CREDIT COUNSELLING SINGAPORE; Singapore; Hybrid; SGD 29,000 - 42,000; Full time

Job summary

CREDIT COUNSELLING SINGAPORE is seeking an entry-level Accounts Payable Assistant to support the Finance team in processing supplier invoices, payments, and AP records.

You will match invoices to POs, code transactions, prepare payments, and maintain supplier data, working with Excel and possibly NAV/Navision. This role suits graduates or juniors aiming to grow in Singapore finance.

Responsibilities

• Process supplier invoices, credit notes, and staff claims with proper approvals.
• Match invoices to purchase orders and records; resolve discrepancies.
• Code and record AP transactions in the accounting system.
• Prepare payment runs and supporting documentation for approval.
• Maintain supplier records and AP documentation.
• Reconcile supplier statements and AP balances; investigate variances.
• Respond to supplier and internal queries on invoices and payments.
• Assist with month-end closing, AP ageing reports, and accruals.
• Support audits, GST reporting, and other finance reviews.
• Perform ad hoc finance and administrative duties as assigned.

Job description

Support the Finance team in the timely and accurate processing of supplier invoices, payments, and accounts payable records.

Key Responsibilities

• Process supplier invoices, credit notes, and staff claims, ensuring proper documentation and approvals.
• Match invoices against purchase orders and delivery/service records; resolve discrepancies with suppliers and internal departments.
• Code and record AP transactions accurately in the accounting system.
• Prepare payment runs and supporting documentation for approval.
• Maintain supplier records and AP documentation.
• Reconcile supplier statements and AP balances; investigate variances.
• Respond to supplier and internal queries on invoices and payments.
• Assist with month-end closing, AP ageing reports, and accruals.
• Support audits, GST reporting, and other finance reviews.
• Perform ad hoc finance and administrative duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent in Accounting, Finance, Business, or related field.
• Entry-level candidates or those with up to 2 years of AP/accounting experience are welcome.
• Basic knowledge of accounting principles and accounts payable processes.
• Detail-oriented, organised, and able to meet deadlines.
• Good communication and interpersonal skills.
• Proficient in Microsoft Excel and willing to learn accounting systems.
• Experience with Microsoft Dynamics NAV (Navision) or similar ERP systems is an advantage.
• Able to work independently and as part of a team.