IT Project Executive

EPS COMPUTER SYSTEMS PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

EPS COMPUTER SYSTEMS PTE LTD is seeking an IT project management support professional to help coordinate projects, vendor communications, and milestone tracking.

You will compile information, prepare agendas, document minutes, and assist in quality control and post-implementation activities to drive project success. Requires a degree in IT/CS and at least two years of IT project management experience, with proficiency in Word, Excel, and Outlook; Confluence/Jira preferred.

Qualifications

• Degree in Information Technology, Computer Science, or related field.
• Minimum of two years of IT project management experience.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Compile and organize comprehensive project information to support decisions.
• Schedule and coordinate meetings with stakeholders and vendors.
• Prepare detailed meeting agendas and document minutes.
• Follow up on actions to ensure timely completion and accountability.
• Provide regular status updates to the Project Manager.
• Maintain and organize project documentation with version control.

Skills

Communication

Organizational skills

Time management

MS Word

MS Excel

MS Outlook

Education

Degree in Information Technology or Computer Science

Tools

Confluence

Jira

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Company Overview

EPS COMPUTER SYSTEMS PTE LTD is a leading IT services company and specialist in

• IT Contract Staffing
• IT Manpower Outsourcing
• IT Technical Support Services
• IT Consultancy Services
• Service Desk / Contact Centre Management

Job Summary

You will support IT project management by compiling and organizing project information, coordinating stakeholder and vendor communications, tracking milestones, and assisting in quality control and post-implementation activities to drive project success.

Responsibilities

• Compile and organize comprehensive project-related information to support informed decision-making
• Schedule and coordinate meetings with stakeholders and vendors to ensure timely communication and alignment
• Prepare detailed meeting agendas and document minutes to capture key discussions and action items
• Follow up on action items from meetings to ensure timely completion and accountability
• Prepare regular status updates for the Project Manager to maintain project visibility
• Maintain and organize all project-related documentation, ensuring proper version control and accessibility
• Create and update project documentation to reflect current project status and changes
• Serve as a liaison between the Project Manager and internal stakeholders to facilitate clear communication
• Distribute project updates and communications effectively to keep all parties informed
• Address and respond to routine project-related queries to support smooth project progress
• Monitor project timelines and flag potential delays to the Project Manager for proactive resolution
• Track milestone achievements and deliverables to ensure project objectives are met on schedule
• Keep project management tools updated with the latest project progress to maintain accurate records
• Assist in coordinating quality assurance activities to uphold project standards
• Support the user acceptance testing (UAT) process by collecting and organizing feedback for evaluation
• Log and track change requests, assessing their impact and communicating approved changes to relevant parties
• Assist in managing daily interactions with vendors to ensure deliverables meet expectations
• Track vendor deliverables and performance to support vendor management
• Coordinate meetings and communications with vendors to maintain effective collaboration
• Handle administrative tasks related to the project to support overall project efficiency
• Support the coordination of training sessions for internal teams to facilitate knowledge transfer
• Assist in developing training materials in collaboration with vendors to enhance training effectiveness
• Facilitate the security onboarding of new vendor team members to ensure compliance and access control
• Support post-implementation activities to ensure smooth project closure and transition

Required competencies and certifications

• Degree in Information Technology (IT), Computer Science, or a related field
• Minimum of two (2) years of experience in IT project management
• Proficiency in Microsoft Word, Excel, and Outlook

Preferred competencies and qualifications

• Experience with project management tools such as Confluence and Jira