Inventory & Warehouse Coordinator | Supplier Coordination - JL99

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is hiring a Store & Inventory Coordinator in Loyang Way, Pasir Ris. The role covers stores administration, inventory control and production-related support in a 5-day week.

You will work with Stores & Production Exec and other departments to ensure accurate records, timely transactions and smooth operations. Must have 3–5 years experience, strong Excel and ERP familiarity. Salary starts at 3,500 SGD with potential to 3,800 SGD after confirmation; standard 5-day

Qualifications

• 3–5 years in administration, operations, or warehouse-related roles.
• Experience in procurement and supplier coordination.
• Experience with invoicing or transactional processes is an advantage.
• Proficient in Microsoft Excel and Office suite; familiarity with ERP/inventory systems.

Responsibilities

• Process GRNs, Delivery Orders, and related stores documentation.
• Monitor inventory, conduct stock reconciliations, and investigate discrepancies.
• Coordinate consignment inventory usage and replenishment requirements.
• Raise production-related paperwork and ensure materials are available when needed.
• Coordinate purchasing of stores and supplier documentation, including quotations.
• Maintain accurate records and data entry in ERP and systems.

Skills

Procurement coordination

Supplier coordination

Excel

ERP systems

Inventory management

Job description

Position: Store & Inventory Coordinator

Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm)

Working Location: Loyang Way (Pasir Ris)

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities.

The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters.

The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.

• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.

• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.

• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.

• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding

• matters.

• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.

• Process credit notes and other inventory-related transactions.

• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.

• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.

• Identify opportunities to improve processes, accuracy and efficiency.

• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.

• Experience in procurement and supplier/vendor coordination.

• Experience in invoicing, billing or other transactional processes will be an advantage.

• Proficient in Microsoft Office, particularly Microsoft Excel.

• Experience with ERP, inventory management or other business systems will be an advantage.