Inventory Specialist

element14 Sdn Bhd; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

element14 Sdn Bhd is seeking an Inventory Control Specialist to maintain inventory accuracy through cycle counts, discrepancy investigations, and adjustments. You will work closely with warehouse teams to ensure records are accurate and compliant with policies, supporting operational efficiency.

The role emphasizes attention to detail, data analysis, and proficiency with WMS and ERP systems, with daily, weekly, and monthly cycle count activities and ongoing process improvements.

Job description

Job Summary

The Inventory Control Specialist is responsible formaintaining inventory accuracy through the execution of cycle counts,investigation of inventory discrepancies, and processing of inventory adjustments.The role works closely with warehouse operations teams to ensure inventoryrecords are accurate, compliant with company policies, and support operationalefficiency.

Key Responsibilities

Cycle Count Management

• Plan, coordinate, and execute daily, weekly, and monthly cycle count activities in accordance with the approved inventory counting schedule.
• Perform physical stock verification and reconcile inventory records within the Warehouse Management System (WMS) and ERP systems.
• Conduct recounts and validation checks when discrepancies are identified.
• Ensure all cycle count activities are completed accurately and within established timelines.
• Maintain inventory accuracy across all warehouse storage locations.

Inventory Adjustment Control

• Review, verify, and investigate inventory variances identified during cycle counts, stock movements, and operational activities.
• Prepare and maintain supporting documentation for inventory adjustments.
• Process authorized inventory adjustments in the WMS and ERP systems in accordance with company procedures and approval requirements.
• Monitor inventory adjustment transactions and identify unusual trends or recurring issues.
• Ensure all inventory adjustments are properly documented and available for audit review.

Inventory Discrepancy Investigation

• Analyze inventory discrepancies and determine root causes related to receiving, put-away, picking, packing, shipping, or system transactions.
• Collaborate with warehouse operations personnel to resolve inventory issues in a timely manner.
• Recommend corrective and preventive actions to minimize future inventory variances.
• Follow up on corrective action plans to ensure effective implementation.

Inventory Accuracy & Compliance

• Monitor and report inventory accuracy performance against established KPIs.
• Ensure compliance with inventory control policies, procedures, and work instructions.
• Support internal, external, and customer audits related to inventory management.
• Participate in annual stock takes and other periodic inventory verification activities.
• Maintain accurate inventory records and documentation in compliance with company requirements.

Reporting & Analysis

• Generate and distribute cycle count, inventory variance, and inventory adjustment reports.
• Analyze inventory trends and provide recommendations for process improvements.
• Escalate significant inventory discrepancies and potential risks to management.
• Maintain records and reports required for operational and audit purposes.

Continuous Improvement

• Identify opportunities to improve inventory control processes and inventory accuracy.
• Support warehouse process improvement initiatives and operational excellence programs.
• Assist in developing and implementing best practices for inventory management.
• Provide guidance and training to warehouse personnel on inventory control procedures when required.

Key Performance Indicators (KPIs)

• Inventory Accuracy Rate
• Cycle Count Completion Rate
• Inventory Variance Resolution Time
• Inventory Adjustment Accuracy
• Audit Compliance Score
• Reduction in Inventory Discrepancies
• Timely Completion of Stock Take Activities

Requirements

• N-Level or O-Level education preferred
• Ability to read, write, and speak simple English to communicate effectively in the workplace
• Minimum 1-3 years of experience in inventory control, cycle counting, or warehouse operations.
• Experience using WMS and ERP systems.
• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Excel and inventory reporting.
• Ability to work independently and collaborate effectively with cross-functional teams.