Intern, Automation & Operations (WPM)

Phillip Securities Pte Ltd; Singapore; On-site; SGD 13,000 - 20,000; Full time

Job summary

Phillip Securities Pte Ltd's Workplace Management (WPM) team is seeking a motivated intern to support operational improvements and workplace initiatives. You will gain hands-on exposure to workplace operations and participate in projects involving process improvement, digitalisation, self-service solutions and efficiency gains.

Working closely with the WPM team, you will review current processes, identify optimization opportunities and assist with developing and implementing practical solutions.

Qualifications

• Proactive, curious and willing to learn.
• Comfortable with technology and digital tools.
• Interest in process improvement and problem-solving.
• Able to communicate effectively with stakeholders.
• Organised and detail-oriented.
• Proficient in Microsoft Office applications.

Responsibilities

• Support Process Improvement & Digitalisation initiatives and document findings.
• Assist in developing and implementing digital solutions to streamline admin tasks.
• Explore AI, automation and digital tools to reduce manual work.
• Assist in reviewing and improving e-commerce procurement processes.
• Help create self-service forms, workflows and guides for employees.
• Support Workplace Operations, including reception coverage and admin tasks.
• Prepare SOPs, process maps and handover materials.
• Coordinate with stakeholders and vendors as needed.

Skills

Proactive and curious

Willing to learn

Effective communication

Organised and detail-oriented

Tech-savvy

Interest in AI/automation

Tools

Microsoft Excel

PowerPoint

Job description

About the Role

Workplace Management (WPM) is looking for a motivated and proactive intern to support our operational improvement and workplace initiatives.

The internship will provide hands-on exposure to workplace operations while giving the intern the opportunity to contribute to projects involving process improvement, digitalisation, self-service solutions and operational efficiency.

You will work closely with the WPM team to review existing processes, identify opportunities for improvement and support the development and implementation of practical solutions.

Key Responsibilities

1) Process Improvement & Digitalisation

• Review existing WPM administrative processes and identify opportunities to improve efficiency and service delivery.
• Assist in developing and implementing digital solutions to streamline routine administrative activities.
• Explore suitable AI, automation and digital tools to reduce manual work and improve productivity.
• Document current and proposed processes, workflows and procedures.

2) E-Commerce Procurement

• Review existing procurement processes for routine administrative purchases.
• Assist in developing a streamlined e-commerce procurement process, including workflow, approval and control requirements.
• Support the implementation and documentation of the agreed process.

3) DIY / Self-Service Solutions

• Identify suitable administrative services that can be converted into self-service solutions.
• Assist in developing forms, workflows, guides or other digital solutions to make administrative services easier and more accessible to employees.
• Support pilot implementation and gather feedback for further improvement.

4) Workplace & Employee Experience

• Support workplace enhancement initiatives, including workplace beautification and plants rollout.
• Assist with coordination, implementation tracking and documentation.

5) Workplace Operations

• Provide operational support to WPM, including Reception coverage when required.
• Assist with day-to-day administrative and workplace management activities.
• Support the team during staff activities, training and other operational initiatives.

6) Documentation & Handover

• Prepare SOPs, work instructions, process maps and other documentation for implemented initiatives.
• Maintain proper records and provide a final handover of completed projects.

Key Learning & Outcomes

By the end of the internship, you will gain practical experience in:

• Workplace and administrative operations
• Process improvement and workflow design
• Digitalisation and automation
• AI-enabled productivity solutions
• Procurement processes
• Self-service solutions
• Project coordination and implementation
• SOP and process documentation
• Stakeholder and vendor coordination

What We Are Looking For

We are looking for someone who is:

• Proactive, curious and willing to learn
• Comfortable with technology and digital tools
• Interested in process improvement and problem-solving
• Able to work independently and take ownership of assigned tasks
• Organised and detail-oriented
• Able to communicate effectively with different stakeholders
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint
• Interested in AI, automation or digitalisation will be an advantage

Internship Deliverables

The intern will be expected to contribute to selected WPM improvement initiatives, which may include:

• E-commerce procurement process
• WPM DIY/self-service solutions
• AI/digitalisation opportunities
• Workplace enhancement initiatives
• Operational support and Reception coverage
• SOPs, process documentation and handover materials

The specific projects and deliverables will be determined based on WPM priorities and the intern’s capabilities and interests.

We regret that only shortlisted candidates will be notified.

Brought to you by Phillip Securities Pte Ltd (A member of PhillipCapital)