ADMINSTRATIVE ASSISTANT

ZHUANG CONSTRUCTION & BUILDING SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

AWS (Annual Wage Supplement)

5‑day work week

On‑the‑job training

Annual leave

Job summary

ZHUANG CONSTRUCTION & BUILDING SERVICES PTE. LTD. in Singapore seeks a Contract Administrator to manage accounting, office administration, and project coordination tasks supporting residential construction projects.

The role involves entering invoices, processing payments, coordinating with site teams, and maintaining contract and submission records. Training is provided, with AWS benefits and a stable 5‑day week in a construction environment.

Qualifications

• Minimum N-Level education.
• Familiarity with Microsoft Office applications.
• Basic knowledge of QuickBooks Online, training provided.
• Experience in construction or renovation industry is advantageous but not required.

Responsibilities

• Enter accounting data including invoices, payment vouchers, and staff claims to maintain accurate financial records.
• Issue invoices and progress claims and follow up on outstanding payments to ensure timely collections.
• Verify and process supplier and subcontractor invoices and payment certificates for accuracy and approval.
• Organize filing, documentation, and general office tasks to support smooth office operations.
• Assist with bookkeeping using QuickBooks Online to maintain updated financial records.
• Coordinate material requisition and delivery schedules with site supervisors and project managers to support project timelines.
• Liaise with suppliers and subcontractors to obtain quotations, manage delivery orders, purchase orders, and pricing agreements.
• Maintain accurate records of contracts, permits, drawings, and submissions to BCA and other authorities for compliance.
• Assist in preparing contracts, work orders, and variation orders to support project administration.
• Track material stock, site purchases, and delivery orders to ensure inventory accuracy.
• Perform other administrative duties related to construction projects as needed.

Skills

Microsoft Office

Education

N-Level education

Tools

QuickBooks Online

Job description

Company Overview

The client is a small and medium construction company in Singapore specializing in quality residential landed houses. They manage architectural planning, structural works, M&E services, interior finishing, and regulatory submissions to ensure timely, compliant project completion.

Job Summary

Join a stable construction firm as a Contract Administrator to manage accounting, office administration, and project coordination tasks supporting residential construction projects.

Responsibilities

Accounts & Office Administration

• Enter accounting data including invoices, payment vouchers, and staff claims to maintain accurate financial records
• Issue invoices and progress claims and follow up on outstanding payments to ensure timely collections
• Verify and process supplier and subcontractor invoices and payment certificates for accuracy and approval
• Organize filing, documentation, and general office tasks to support smooth office operations
• Assist with bookkeeping using Quickbook Online to maintain updated financial records

Project Coordination & Documentation

• Coordinate material requisition and delivery schedules with site supervisors and project managers to support project timelines
• Liaise with suppliers and subcontractors to obtain quotations, manage delivery orders, purchase orders, and pricing agreements
• Maintain accurate records of contracts, permits, drawings, and submissions to BCA and other authorities for compliance
• Assist in preparing contracts, work orders, and variation orders to support project administration
• Track material stock, site purchases, and delivery orders to ensure inventory accuracy
• Perform other administrative duties related to construction projects as needed

Preferred competencies and qualifications

• Minimum N-Level education
• Familiarity with Microsoft Office applications
• Basic knowledge of Quickbook Online though not essential as training is provided
• Experience in construction or renovation industry is advantageous but not required

Benefits

• Stable working environment with 5-day work week
• On‑job training provided
• Annual Wage Supplement (AWS), and annual leave

Application Interested candidates, please email your resume to [e-mail].

• Note: Both genders may apply.