Indoor Admin & Sales Coordinator

SANITECH MARKETING PTE. LTD.; Singapore; On-site; SGD 26,784 - 37,944; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) seeks an organized Administrative Assistant in Singapore to support daily sales operations. You will handle emails, generate DOs and invoices, and assist with quotations while coordinating with suppliers on stock availability.

Strong MS Office skills, team orientation, and the ability to work in a fast-paced environment are essential. Responsibilities include data entry, SOA generation, and handling customer enquiries via WhatsApp, phone, and email.

Qualifications

• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Ability to work in a fast-paced environment.
• Strong teamwork and communication skills.

Responsibilities

• Check and forward emails to sales personnel and respond to enquiries.
• Generate Delivery Orders (DOs) and invoices; data entry into system.
• Assist sales with quotations and confirm stock availability with local suppliers.
• Prepare Statement of Account (SOA) and handle customer enquiries via WhatsApp, calls, and email.
• Sort and organize DOs and invoices; perform ad hoc duties as needed.

Skills

MS Office Proficiency

Communication

Teamwork

Tools

Excel

PowerPoint

Job description

• Check all emails daily, forward them to the respective sales personnel, and respond to enquiries;
• To be able to generate Delivery Order and Invoices;
• To be proficient in Microsoft office - Excel , PowerPoint etc.
• Able to work as a team;
• Able to work in fast-paced environment;
• Help Sales to do quotation and check with local supplier on stock availability;
• Administrative work like sorting out DOs and invoices and doing data entry into system;
• Must be able to have effective communication help each other in the company;
• Generate Statement of Account (SOA);
• Help to reply customer enquiry on whatsapp and call and email;
• Any ad hoc duties arise to help to complete;

Working Hours:

• Monday - Friday: 9:00 AM - 6:00 PM
• Saturday: 9:00 AM -1:00 PM