Human Resources cum School Manager

Knightsbridge House International School Pte Ltd

Singapore

On-site

SGD 120,000 - 180,000

Full time

11 days ago

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Job summary

Knightsbridge House International School Pte Ltd in Singapore seeks an HR / School Manager to lead HR, administration, and campus operations, ensuring compliance with Singapore laws and school policies. You will work with the Head of School and teams to manage recruitment, payroll, governance, safety, and relationships with government agencies, vendors and service providers.

This hands-on role requires strong organisation, attention to detail and the ability to coordinate multiple priorities in

Qualifications

Degree in Human Resources or related discipline.
Minimum 5 years of HR/operations experience.
Experience with government processes and licensing in Singapore.
Experience in schools or education setting preferred.

Responsibilities

Oversee HR lifecycle, payroll, and staff records with confidentiality.
Coordinate recruitment for teaching, admin, operations, and support staff.
Maintain compliance calendars and liaise with government authorities and licensing bodies.
Oversee campus facilities, health & safety, and vendor management.
Support governance bodies with document preparation for exams and reporting.
Collaborate with Head of School and leadership to align HR & admin strategy.

Skills

Organisational skills

English proficiency

Stakeholder management

Google Workspace

Regulatory awareness

Education

Degree in HR / Business Admin

Tools

Google Workspace

Job description

Position Overview

The HR / School Manager is a key administrative and operational role responsible for managing the school’s human resources, administration, campus operations, regulatory compliance and coordination with local authorities as well as service providers.

The role requires a hands-on professional who can effectively manage staff-related matters while ensuring that the school’s premises, facilities, operations, documentation and practices comply with applicable Singapore laws, regulations, licences, permits as well as authority requirements.

The School Manager will work closely with the Head of School, senior leadership team, teachers, administrative staff, students, parents, vendors, contractors and relevant government / statutory authorities.

Key Responsibilities

1. Human Resources Management

Manage the employee lifecycle, including recruitment, onboarding, probation, confirmation, performance management, staff development and onboarding.
Coordinate recruitment for teaching, administrative, operations and support staff.
Prepare employment contracts, appointment letters, HR letters, handbook / policies and other HR documentation.
Maintain accurate and confidential personnel records.
Manage staff attendance, leave, medical leave, employee records and HR administration.
Prepare monthly payroll, including CPF contributions, IRAS 8A/21 submissions and withholding tax (where applicable).
Primary contact with government authorities on HR related matters, including grants, surveys and queries.
Support work pass administration for eligible foreign employees.
Oversee preparation of Academic Board and Examination Board documents for SWDA submission, including the submission of teachers' details to Gobusiness for approval.
Analyze current and future workforce needs, succession planning and staffing strategies
Prepare and present HR reports to management.
Collaborate with senior leadership to align HR strategies with organizational goals.
Ensure HR practices are aligned with applicable Singapore employment requirements.
Handle employee relations, grievances, disciplinary matters and staff welfare issues in consultation with school leadership.
Coordinate staff appraisals, professional development, training and staff engagement activities.
Ensure appropriate employee onboarding, including school policies, safeguarding, health and safety, and operational procedures.
Maintain staff confidentiality and exercise sound judgement when dealing with sensitive matters.

2. School Administration & Daily Operations

Oversee the smooth day-to-day administrative and operational functioning of the school.
Develop, implement, and maintain effective administrative systems and Standard Operating Procedures (SOPs).
Coordinate school events, meetings, activities, logistics and operational requirements.
Support the Head of School and leadership team with administrative planning and operational matters.
Coordinate communication between academic, administrative, facilities and support teams.
Maintain critical documentation such as school records, licences, certificates, contracts, permits and inspection reports.
Monitor office supplies, equipment, inventory, assets and general administrative requirements.
Assist with procurement, quotations, purchase orders and expense monitoring.
Ensure operational issues are identified and resolved promptly.

3. Regulatory & Statutory Compliance

Maintain a central compliance calendar covering relevant licences, permits, inspections, renewals, submissions, training and statutory requirements.
Liaise with relevant Singapore government agencies, statutory boards, local authorities on school operational and compliance matters.
Coordinate required applications, renewals, declarations, inspections, submissions and correspondence.
Maintain proper records of licences, approvals, inspection reports, correspondence, certificates and corrective actions.
Monitor regulatory changes relevant to the school's operations and elevate significant changes to management.
Coordinate with external consultants, contractors and specialist service providers where professional advice is required.
Ensure that required corrective and follow-up actions arising from inspections or authority requirements are completed within the stipulated timelines.

4. Fire & Emergency Safety

Coordinate the school’s fire and emergency preparedness requirements with relevant authorities and qualified service providers.
Maintain records relating to fire safety equipment, inspections, servicing, emergency procedures and drills.
Coordinate scheduled servicing and maintenance of fire safety and emergency equipment.
Support the implementation and review of emergency response procedures.
Coordinate fire evacuation and other emergency drills.
Ensure findings from inspections or drills are documented and appropriately followed up.
Liaise with the relevant authority or appointed fire-safety professionals when required.

5. Government & Regulatory Authorities

The School Manager will coordinate with other relevant authorities and agencies as required by the school's activities and licences, which may include:

Skills and Workforce Development Agency (SWDA)
Cambridge International
Managing Agents and Landlord of the respective campuses
Ministry of Education (MOE)
Ministry of Manpower (MOM)
National Environment Agency (NEA)
Singapore Civil Defence Force (SCDF)
Building and Construction Authority (BCA), where applicable
Urban Redevelopment Authority (URA), where applicable
Land Transport Authority (LTA), where applicable
Personal Data Protection Commission (PDPC)
Other statutory boards, government agencies and local authorities relevant to the school's operations

6. Campus, Facilities & Vendor Management

Oversee the school's facilities, cleanliness, maintenance, security and general campus presentation.
Manage relationships with cleaning, security, pest control, maintenance, waste-management, landscaping, transport and other service providers.
Review quotations and have operational oversight of the procurement of operational services.
Monitor contractor performance, service quality, costs and contractual obligations.
Maintain preventive maintenance schedules and service records.
Coordinate repairs, maintenance works, renovations and improvement projects.
Ensure contractors follow the school's safety, safeguarding, access-control and operational procedures.
Ensure up-to-date register of critical equipment, servicing schedules, warranties and certificates.

7. Health, Safety, Risk & Emergency Management

Support the school's overall health, safety, security and risk-management framework.
Conduct or coordinate appropriate risk assessments for school activities and operational areas.
Maintain emergency response plans and relevant contact lists.
Coordinate emergency drills and incident-response procedures.
Ensure maintenance of records of accidents, incidents, corrective actions and follow-up measures.
Close partnership with the Head of School and relevant personnel to ensure a safe environment for students, staff and visitors.

8. Data Protection & Confidentiality

Ensure appropriate handling and storage of employee, student, parent and school information.
Support compliance with the Personal Data Protection Act (PDPA) and the school's internal data-protection policies.
Ensure access to confidential records is appropriately controlled.

Qualifications & Experience

Degree in Human Resources, Business Administration or a related discipline.
Minimum 5 years of relevant experience, preferably in an international school, private school, education institution, or similar organisation.
Demonstrated experience in HR administration and school/office operations.
Experience coordinating regulatory, licensing, compliance, facilities, or statutory matters in Singapore.
Familiarity with Singapore employment regulations and government processes.
Experience liaising with government agencies, statutory boards, contractors, and external service providers is highly desirable.
Strong written and spoken English.
Good working knowledge of Google Workspace and administrative systems.

Desired Skills & Competencies

The successful candidate should be: