HR Specialist (4 Months) #ESY

Recruit Express Pte Ltd; Singapore; Hybrid; SGD 45,000 - 65,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an HR Operations & Administration professional in Singapore to manage employee records, prepare contracts and letters, and support payroll and regional HR needs. The role covers onboarding, offboarding, work pass administration, data management, and employee engagement initiatives.

You will coordinate with IT/Facilities, handle new hires, exits, and inquiries, and ensure compliance with PDPA and MOM regulations while maintaining HR policies and SOPs.

Responsibilities

• Manage and maintain employee records, files and HR documentation in compliance with company policies and PDPA requirements.
• Prepare HR letters including employment contracts, confirmation letters, extensions, and other employee lifecycle documents.
• Track probation periods and assist in coordinating confirmation reviews with managers, ensuring timely follow up and documentation.
• Handle HR enquiries from employees and provide timely support.
• Provide HR operations and administrative support for China, including payroll support and Regional Office payroll management when required.
• Prepare onboarding kits (IT equipment, welcome pack) and coordinate with relevant departments (IT/Facilities).
• Conduct new hire orientation and ensure smooth settling-in for new employees.
• Handle offboarding procedures, including exit interviews, clearance forms, and final payments coordination.
• Coordinate with appointed work pass vendor, on all work pass related matters.
• Support the submission and processing of work pass applications (EP, S Pass, Dependant's Pass, LTVP), renewals, cancellations, and issuance.
• Ensure accurate tracking of application statuses and maintain compliance with MOM regulations.
• Liaise with Shared Services Team to update HR systems and databases (e.g., employee movements, personal details, leave balances).
• Support the planning and execution of employee engagement initiatives, wellness programmes, recognition activities, and company events.
• Prepare internal communications and HR materials for employee announcements, campaigns, and programmes.
• Provide administrative support for HR projects and initiatives.
• Ensure HR policies, templates, and SOPs are kept updated.
• Prepare internal communications, announcements, and promotional materials for HR initiatives, wellness programs, and company events.

Job description

1. HR Operations & Administration

• Manage and maintain employee records, files and HR documentation in compliance with company policies and PDPA requirements.
• Prepare HR letters including employment contracts, confirmation letters, extensions, and other employee lifecycle documents.
• Track probation periods and assist in coordinating confirmation reviews with managers, ensuring timely follow up and documentation.
• Handle HR enquiries from employees and provide timely support.
• Provide HR operations and administrative support for China, including payroll support and Regional Office payroll management when required.

2. Onboarding & Offboarding

• Prepare onboarding kits (IT equipment, welcome pack) and coordinate with relevant departments (IT/Facilities).
• Conduct new hire orientation and ensure smooth settling-in for new employees.
• Handle offboarding procedures, including exit interviews, clearance forms, and final payments coordination.

3. Work Pass Administration

• Coordinate with appointed work pass vendor, on all work pass related matters.
• Support the submission and processing of work pass applications (EP, S Pass, Dependant's Pass, LTVP), renewals, cancellations, and issuance.
• Ensure accurate tracking of application statuses and maintain compliance with MOM regulations.

4. HR Systems & Data Management

• Liaise with Shared Services Team to update HR systems and databases (e.g., employee movements, personal details, leave balances).

5. Employee Engagement

• Support the planning and execution of employee engagement initiatives, wellness programmes, recognition activities, and company events.
• Prepare internal communications and HR materials for employee announcements, campaigns, and programmes.

6. General Administration

• Provide administrative support for HR projects and initiatives.
• Ensure HR policies, templates, and SOPs are kept updated.
• Prepare internal communications, announcements, and promotional materials for HR initiatives, wellness programs, and company events.