4 Months HR Executive (Up to $6K) #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an HR Operations & Administration professional to manage employee records, prepare contracts, coordinate onboarding and offboarding, and support work pass processes in Singapore.

You will assist HR systems data management, participate in engagement initiatives, and provide general administrative support for HR projects and policies across the region.

Qualifications

• Degree/Diploma in HRM, Business or equivalent.
• 3–5 years HR experience in Singapore with local practices.
• Proficient in MS Office.

Responsibilities

• Maintain employee records and HR documentation in PDPA-compliant manner.
• Prepare employment contracts, confirmation letters, and lifecycle documents.
• Coordinate onboarding/offboarding with IT, Facilities, and departments.
• Assist work pass applications, renewals, and MOM compliance.
• Support HR systems data management and payroll activities when required.
• Plan and execute employee engagement initiatives and internal communications.
• Provide general administrative support for HR projects and SOPs.

Skills

HR knowledge

MS Office proficiency

Singapore employment practices

Education

Degree/Diploma in HRM/Business

Tools

MS Office

Job description

1. HR Operations & Administration

• Manage and maintain employee records, files and HR documentation in compliance with company policies and PDPA requirements.
• Prepare HR letters including employment contracts, confirmation letters, extensions, and other employee lifecycle documents.
• Track probation periods and assist in coordinating confirmation reviews with managers, ensuring timely follow‑up and documentation.
• Handle HR enquiries from employees and provide timely support.
• Provide HR operations and administrative support for China, including payroll support and Regional Office payroll management when required.

2. Onboarding & Offboarding

• Prepare onboarding kits (IT equipment, welcome pack) and coordinate with relevant departments (IT/Facilities).
• Conduct new hire orientation and ensure smooth settling‑in for new employees.
• Handle offboarding procedures, including exit interviews, clearance forms, and final payments coordination.

3. Work Pass Administration

• Coordinate with appointed work pass vendor, on all work pass‑related matters.
• Support the submission and processing of work pass applications, renewals, cancellations, and issuance.
• Ensure accurate tracking of application statuses and maintain compliance with MOM regulations.

4. HR Systems & Data Management

• Liaise with Shared Services Team to update HR systems and databases (e.g., employee movements, personal details, leave balances).

5. Employee Engagement

• Support the planning and execution of employee engagement initiatives, wellness programmes, recognition activities, and company events.
• Prepare internal communications and HR materials for employee announcements, campaigns, and programmes.

6. General Administration

• Provide administrative support for HR projects and initiatives.
• Ensure HR policies, templates, and SOPs are kept updated.
• Prepare internal communications, announcements, and promotional materials for HR initiatives, wellness programs, and company events.

Requirements

• Degree/Diploma qualification in Human Resource Management / Business or equivalent
• Minimum 3-5 years of relevant HR experience and good understanding of Singapore employment practices and regulations
• Proficient in MS Office applications

We regret that only shortlisted candidates will be notified.