HR & Operations Admin

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 50,000 - 65,000; Full time

Job summary

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD. is seeking a proactive HR Administrator to support day-to-day HR operations for a fast-paced professional services firm in Singapore.

The role focuses on accurate HR administration, employee lifecycle management, and maintaining high standards of employee experience. You will handle onboarding, offboarding, contracts, notices, HRIS records, payroll support, and compliance with MOM regulations.

Qualifications

• Diploma or Bachelor’s degree in HR, Business, or related discipline.
• 3–6 years of HR operations or HR administration experience.
• Strong knowledge of Singapore employment practices and MOM regulations.
• Highly organized with excellent attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft Office and HR systems.
• Strong interpersonal and communication skills with a customer-service mindset.

Responsibilities

• Manage end-to-end HR administration, including onboarding, offboarding, employment contracts, probation confirmations, and employee records.
• Coordinate work pass applications, renewals, and HR documentation.
• Maintain HRIS accuracy and prepare regular HR reports and dashboards.
• Support payroll preparation and benefits administration with external vendors.
• Ensure compliance with local employment legislation and internal policies.
• Coordinate employee engagement activities, training logistics, and HR communications.
• Respond to employee queries and provide timely administrative support.
• Support performance review cycles and other annual HR processes.
• Assist with recruitment coordination, interview scheduling, and offer administration.
• Partner with Finance and business stakeholders on HR operational matters and process improvements.

Skills

HR administration

Onboarding

Payroll support

HRIS

Compliance

Employee relations

Reporting

Education

Diploma or Bachelor’s degree in HR/Business

Tools

MS Office

HRIS systems

Job description

Our client is currently seeking a proactive and detail-oriented Human Resources Administrator to support the day-to-day HR & operations of a fast-paced professional services business. This role is responsible for ensuring efficient HR administration, employee lifecycle management, compliance, and coordination of key people processes while delivering a high standard of employee experience.

Key Responsibilities

• Manage end-to-end HR administration, including onboarding, offboarding, employment contracts, probation confirmations, and employee records.
• Coordinate work pass applications, renewals, and HR documentation.
• Maintain HRIS accuracy and prepare regular HR reports and dashboards.
• Support payroll preparation and benefits administration with external vendors.
• Ensure compliance with local employment legislation and internal policies.
• Coordinate employee engagement activities, training logistics, and HR communications.
• Respond to employee queries and provide timely administrative support.
• Support performance review cycles and other annual HR processes.
• Assist with recruitment coordination, interview scheduling, and offer administration.
• Partner with Finance and business stakeholders on HR operational matters and process improvements.

Requirements

• Diploma or Bachelor’s degree in Human Resources, Business, or a related discipline.
• 3–6 years of HR operations or HR administration experience.
• Strong knowledge of Singapore employment practices and MOM regulations.
• Highly organized with excellent attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft Office and HR systems.
• Strong interpersonal and communication skills with a customer-service mindset.