HR & Office Manager

IET Pte. Ltd.; Singapore; On-site; SGD 78,000 - 112,000; Full time

Job summary

IET Pte Ltd seeks an experienced HR & Office Manager to lead HR administration, recruitment coordination, employee records management, and daily office operations in Singapore.

Role focuses on compliance, timely payroll processing, onboarding, and cross-functional collaboration to support business objectives and workforce readiness.

Qualifications

• Diploma or degree in HR, business administration, or related field.
• Minimum 5 years of HR and office administration experience.
• Good knowledge of Singapore HR practices and employment administration.

Responsibilities

• Coordinate recruitment activities including job advertisements, interview scheduling, and candidate follow-up to secure qualified talent.
• Manage onboarding processes and maintain accurate employee records, personnel files, leave and attendance data for compliance and reporting.
• Support payroll preparation by compiling overtime records and HR documentation for timely and accurate salary processing.
• Administer work pass applications, training schedules, medical records, and other employee-related administrative tasks.
• Oversee office administration functions such as correspondence, filing, and document control for smooth operations.
• Supervise administrative staff to optimize team performance and office workflows.
• Collaborate with project, manpower, finance, and management teams to align HR and office operations with business goals.
• Prepare HR reports, manpower summaries, and management updates for informed decision-making.
• Ensure HR practices and records comply with Singapore employment laws and regulations.
• Facilitate employee engagement initiatives, manage disciplinary documentation, and support performance administration.
• Identify and implement improvements in HR and administrative processes using digital and AI tools.

Skills

HR administration

Recruitment coordination

Employee records management

Payroll support

Compliance knowledge

Communication

People management

Education

Bachelor’s degree or Diploma in HR or related field

Tools

Microsoft Office

HR systems

Job description

Company Overview

IET Pte Ltd, established in 2015, provides skilled manpower and technical solutions for construction, aerospace, and railway sectors in Singapore. Licensed by MOM under the Aerospace Labour Supply Scheme, it supports clients with reliable workforce and project expertise.

Job Summary

IET Pte Ltd seeks an experienced HR & Office Manager to lead HR administration, recruitment coordination, employee records management, and daily office operations, ensuring compliance and operational efficiency.

Responsibilities

• Coordinate recruitment activities including job advertisements, interview scheduling, and candidate follow-up to secure qualified talent
• Manage onboarding processes and maintain accurate employee records, personnel files, leave, and attendance data for compliance and reporting
• Support payroll preparation by compiling overtime records and HR documentation to ensure timely and accurate salary processing
• Administer work pass applications, training schedules, medical records, and other employee-related administrative tasks to maintain workforce readiness
• Oversee office administration functions such as correspondence, filing, and document control to ensure smooth daily operations
• Supervise administrative staff to optimize team performance and maintain efficient office workflows
• Collaborate with project, manpower, finance, and management teams to align HR and office operations with business objectives
• Prepare HR reports, manpower summaries, and management updates to inform decision-making and track workforce metrics
• Ensure all HR practices and records comply with Singapore employment laws and regulations to mitigate legal risks
• Facilitate employee engagement initiatives, manage disciplinary documentation, and support performance administration to promote a positive work environment
• Identify and implement improvements in HR and administrative processes using digital and AI tools to enhance efficiency and accuracy

Required competencies and certifications

• Diploma or Degree in Human Resources, Business Administration, or related field
• Minimum 5 years of relevant HR and office administration experience
• Good knowledge of Singapore HR practices and employment administration

Preferred competencies and qualifications

• Experience in manpower, construction, engineering, or project-based companies
• Strong organisational, communication, and people-management skills
• Proficiency in Microsoft Office and HR/administrative systems
• Ability to work independently and manage multiple priorities