HR & Office Admin Executive

La Royale Group; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

La Royale Group is seeking a well-organised HR & Office Admin Executive to manage HR administration for the group and its portfolio companies, and to run the Singapore office. You will own end-to-end HR processes from recruitment to onboarding, payroll, leave, benefits and offboarding, while keeping the office running smoothly with confidentiality and discretion.

The role requires accuracy, good judgement and a proactive approach in a small, international team, with responsibilities spanning

Qualifications

• 5+ years of experience in HR and office administration.
• Degree in HR Management, Business Administration or related field.
• IHRP certification (IHRP-CA or IHRP-CP) preferred.
• Comfortable in a small, entrepreneurial, international organisation.
• Experience with Singapore payroll (CPF/IRAS) and MOM work pass processes.
• Exceptionally organised with high accuracy and discretion.

Responsibilities

• Manage end-to-end HR administration for La Royale Group and portfolio company.
• Prepare employment contracts, offer letters, onboarding, offboarding and HR records.
• Process monthly payroll and CPF contributions; manage benefits.
• Coordinate recruitment, interviews and work pass applications with MOM.
• Oversee office facilities, procurement, budgets and events.
• Support HR initiatives and employee engagement activities.

Skills

HR Administration

Office Administration

Payroll knowledge

Recruitment coordination

Communication skills

Education

Bachelor's degree in HR Management / Business Administration

IHRP certification (IHRP-CA or IHRP-CP) preferred

Tools

Excel

Word

HR/payroll software

Job description

Company Overview

La Royale Group is an investment holding group with a portfolio of businesses and investments across technology, entertainment and lifestyle. Headquartered in Singapore, we operate internationally with a lean, entrepreneurial structure and a focus on building and scaling high-quality businesses.

About the Role

We are looking for a well-organised, proactive and discreet HR & Office Admin Executive to run HR administration for La Royale Group and its portfolio company, and to manage the day-to-day running of our Singapore office.

This is a broad and hands-on role; you will own the full cycle of HR administration; from recruitment through to onboarding, payroll, leave, benefits administration and offboarding, while keeping the office running smoothly for everyone in it. This role requires accuracy, good judgement and a high degree of confidentiality.

Key Responsibilities

People & HR Administration

• Manage end-to-end HR administration for La Royale Group and its portfolio company, keeping processes and records maintained.
• Prepare employment contracts, offer letters, confirmation letters and other HR documentation, as needed.
• Run employee onboarding and offboarding administration, including documentation, system set-up, exit procedures and final settlements.
• Maintain accurate and confidential employee records, personnel files and HR databases.
• Maintain HR policies and the employee handbook up to date and act as the first point of contact for employee HR queries.
• Support employee engagement activities, company events and other people initiatives.
• Assist the Management with other HR matters as required.

Payroll & Benefits

• Prepare and process monthly payroll accurately and on time, including CPF contributions and other statutory deductions.
• Track payroll inputs such as new joiners, leavers, salary changes, bonuses, claims and unpaid leave.
• Liaise with the finance team and payroll providers, as needed.
• Handle year-end tax reporting, including IR8A and related submissions to IRAS.
• Administer employee benefits and group insurance, including enrolments, changes, renewals and claims with providers.

Recruitment

• Coordinate recruitment, including posting job advertisements, screening applications and scheduling interviews.
• Prepare and submit work pass applications, renewals and cancellations (Employment Pass, S Pass, Dependant's Pass and others) with the Ministry of Manpower.


• Track pass expiry dates and other employment compliance deadlines.


• Keep up to date with Singapore employment legislation and MOM requirements, and flag changes that affect the Group.

Office Management & Administration

• Manage the day-to-day operation of the Singapore office and ensure it runs efficiently.
• Manage office facilities, equipment, access and maintenance, along with supplies, couriers, deliveries, procurement and relationships with suppliers and service providers.
• Coordinate visitors, internal meetings, team lunches and company events.
• Arrange onboarding and offboarding logistics, including equipment, access and workplace arrangements.


• Manage the office budget, track spending against it, and keep accurate records of all office and administrative expenses, including invoices, receipts and supplier payments, working with the finance team to ensure costs are properly documented and reconciled.


• Handle ad hoc administrative projects, as required.

About You

• Minimum of 5 years’ experience in HR and office administration roles.
• Degree in Human Resource Management, Business Administration or a related field.
• IHRP certification (IHRP-CA or IHRP-CP) is preferred.


• Comfortable working in a small, entrepreneurial and international organisation where responsibilities are broad.


• Hands-on experience processing payroll in Singapore, including CPF, IR8A and related statutory requirements.


• Working knowledge of the Employment Act and experience with MOM work pass applications.


• Experience with office management or general administration is a strong advantage.


• Exceptionally organised, with strong attention to detail and accuracy.


• Able to manage multiple priorities and identify what needs to be done without waiting for instruction.


• Strong written and verbal communication skills.


• High level of discretion and sound judgement when handling confidential employee and business information.


• Proficient in Excel, Word and general technology, with experience using HR or payroll software.


• Comfortable handling both HR matters and practical day-to-day office tasks.

What We're Looking For

Above all, we are looking for someone who takes ownership. This is not a narrowly defined HR role. In a lean setup, we need someone who sees what needs to happen, takes responsibility for it and follows it through to completion. You should enjoy creating order, getting the details right and being someone the whole team can rely on.