hr generalist (9 months contract)

RecruitFirst Pte Ltd; Singapore; On-site; SGD 38,000 - 62,000; Full time

Job summary

RecruitFirst Pte Ltd in Singapore is seeking a detail-oriented Recruitment & HR Operations Coordinator to support Talent Acquisition and HR operations across the APAC region, ensuring a seamless candidate experience for Singapore, Malaysia, and Emerging Asia.

You will manage ATS/HRIS, coordinate virtual and in-person interviews across time zones, handle onboarding and offboarding, and maintain HR data and KPI dashboards.

Qualifications

• Diploma or Bachelor's degree in HR or related field.
• Experience in recruitment coordination and HR operations.
• Strong organizational and time management with attention to detail.
• Excellent communication and interpersonal abilities.

Responsibilities

• Maintain accuracy of ATS and recruiting tools.
• Coordinate interviews across multiple time zones (virtual and in-person).
• Manage interview logistics, room bookings, video setup, and candidate travel.
• Support recruitment events, career fairs, and campus hiring activities.
• Track and maintain recruitment metrics and reports.
• Advertise and manage job postings with compliance across boards.
• Manage pre-onboarding & onboarding for Singapore and Malaysia, including background checks, screenings and contracts.
• Oversee offboarding for Singapore and Malaysia.
• Maintain HRIS data for APAC regions.
• Provide first-level HR support via ServiceNow for APAC regions.
• Compile APAC HR KPI dashboard monthly.
• Perform other HR tasks as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Recruitment coordination

HR operations

Education

Diploma or Bachelor’s Degree in Human Resources or related field

Tools

ATS familiarity

HRIS familiarity

Job description

What requirements you'll need to be eligible

• Diploma or Bachelor’s Degree in Human Resources or a related field.
• Experience in recruitment coordination and HR operations, preferably in a regional or multi-country setting.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Familiarity with ATS and HRIS systems is a plus.
• Ability to work effectively across multiple time zones and cultures.
• Singaporeans only

What you'll be doing on the job

We’re looking for a detail-oriented and proactive Recruitment & HR Operations Coordinator to support our Talent Acquisition (TA) and HR operations across the APAC region. This role plays a key part in ensuring a seamless candidate experience and delivering high-quality HR shared services to employees and managers in Singapore, Malaysia, and Emerging Asia (India and Vietnam).

• Maintain accuracy and organization in the Applicant Tracking System (ATS) and other recruiting tools.
• Serve as the primary scheduling contact for candidates and interviewers, coordinating virtual and in-person interviews across multiple time zones.
• Manage interview logistics including room bookings, video conferencing setup, and candidate travel arrangements.
• Support recruitment events, career fairs, and campus hiring activities as needed.
• Track and maintain recruitment metrics and reports.
• Advertise and manage job postings on job boards, ensuring timely, accurate, and compliant listings.
• Manage pre-onboarding & onboarding processes for Singapore and Malaysia, including background checks, medical health screenings, and employment contracts.
• Oversee offboarding processes for Singapore and Malaysia, including exit surveys and documentation.
• Maintain and update HRIS data for Singapore, Malaysia, Emerging Asia (India and Vietnam).
• Provide first-level HR support via ServiceNow for Singapore, Malaysia, and Emerging Asia (India and Vietnam).
• Compile and maintain APAC HR KPI Dashboard on a monthly basis.
• Perform other assigned HR tasks as needed.