HR & Finance Admin Executive

TECSON ENGINEERING PTE LTD; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

TECSON ENGINEERING PTE LTD in Singapore is seeking an organised Admin Executive to support HR, finance and payroll functions. You will manage work pass applications and renewals, assist with invoicing and quotations, and handle day-to-day HR records.

The role requires attention to detail, ability to handle confidential information, and the capability to juggle multiple administrative tasks in a fast-paced environment. Proficiency in Microsoft Office and WPOL experience is preferred.

Qualifications

• Diploma or higher in Business Administration, HR, or related field.
• 1–2 years of admin, HR, or finance support experience preferred.
• Familiarity with MOM WPOL Work Pass system is advantageous.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to manage confidential information with discretion.

Responsibilities

• Handle work pass administration, including applications, renewals and cancellations via WPOL.
• Track expiry dates and initiate renewals to avoid lapses.
• Prepare documents for new hire work passes and maintain compliance records.
• Maintain records of quotas, levies, and work pass status; liaise with authorities.
• Apply for and renew mandatory courses and certifications for workers.
• Track course expiries and coordinate with training providers.
• Assist invoicing and quotations; follow up on payments; handle basic AR/AP.
• Liaise with vendors/clients on billing; maintain invoice records.
• Support monthly payroll, attendance verification, and statutory submissions.
• Assist with onboarding/offboarding, leave, claims and HR letters.
• Provide ad-hoc admin support and manage office supplies and documentation.

Skills

Detail oriented

Organised

Confidential handling

Education

Diploma or higher in Business Administration or HR

Tools

WPOL system

Microsoft Office

Job description

TECSON ENGINEERING PTE LTD in Singapore is seeking an organised Admin Executive to support HR, finance and payroll functions. You will manage work pass applications and renewals, assist with invoicing and quotations, and handle day-to-day HR records.

The role requires attention to detail, ability to handle confidential information, and the capability to juggle multiple administrative tasks in a fast-paced environment. Proficiency in Microsoft Office and WPOL experience is preferred.