HR Executive

WEIDA ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

WEIDA ENGINEERING PTE. LTD. is seeking an HR Officer to support end-to-end HR functions in Singapore.

The role covers recruitment, onboarding, work pass administration, payroll processing, and maintaining HR records with strict confidentiality. The ideal candidate has a Diploma or Degree, familiarity with MOM portals, and solid knowledge of the Singapore Employment Act. Training will be provided for fresh graduates.

Qualifications

• Diploma or Degree is required.
• Fresh graduates or candidates new to HR are welcome; comprehensive training will be provided.
• Familiarity with MOM portals (WPOL, EPOL, FWL) is an advantage.
• Knowledge of the Singapore Employment Act and HR practices is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication and interpersonal skills are essential.
• Detail-oriented, organized and able to handle confidential information.

Responsibilities

• Coordinate end-to-end recruitment processes including job postings and interviews.
• Prepare employment contracts and letters of offer; onboarding for new hires.
• Handle work pass applications, renewals and cancellations per MOM requirements.
• Process payroll, CPF contributions, and tax clearance for foreign employees.
• Maintain employee records, HR databases and generate HR reports.
• Provide employee relations support and ensure compliance with Employment Act and company policies.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organized

Confidentiality

Education

Diploma or Degree

Tools

Microsoft Office

Job description

The HR Officer is responsible for supporting the full spectrum of human resource functions including recruitment, payroll, work pass administration, employee relations, and compliance with Singapore’s employment laws and regulations. The role ensures efficient HR operations and a positive employee experience.

KEY RESPONSIBILITIES

1. Recruitment and Onboarding

• Coordinate end-to-end recruitment processes including job postings, screening resumes, scheduling interviews, and conducting reference checks

• Prepare employment contracts and letters of offer

• Facilitate new hire orientation and onboarding programs

2. Work Pass Administration

• Handle all work pass applications, renewals, and cancellations via MOM's WPOL and EPOL systems

• Ensure timely submission and compliance with MOM requirements for Foreign Worker Levy and quota checks

• Maintain accurate records of all work pass-related documents

3. Payroll and Benefits Administration

• Process monthly payroll, CPF contributions, and tax clearance (IR21) for foreign employees

• Administer employee benefits such as leave, medical claims, and insurance

• Ensure accurate and timely submission of government-paid leave claims (e.g., NS Pay, Maternity Leave, Childcare Leave)

4. Employee Records and HRIS Management

• Maintain and update employee personnel files and HR databases

• Ensure all employee data is accurate and confidential

• Generate HR reports as required by management

5. Employee Relations and Compliance

• Address employee queries on HR policies, benefits, and procedures

• Assist in handling disciplinary matters and grievance procedures

• Ensure compliance with the Employment Act, MOM regulations, and company policies

6. General HR Administration

• Prepare HR-related correspondence and letters (e.g., confirmation, promotion, warning letters)

• Manage staff movement such as resignations, transfers, and exit interviews

• Support HR projects and initiatives as assigned

REQUIREMENTS

• Diploma or Degree

• Experienced candidates are preferred, but fresh graduates or individuals new to HR are also welcome to apply — comprehensive training will be provided

• Familiarity with MOM portals (WPOL, EPOL, FWL) is an advantage

• Good knowledge of Singapore Employment Act and HR practices is a plus

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Strong communication and interpersonal skills

• Detail-oriented, organized, and able to handle sensitive information confidentially

WE OFFER

• Comprehensive training and mentorship for candidates new to HR

• Career development opportunities

• Dynamic and supportive work environment