HR Executive

Direct Search Global; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

Direct Search Global is seeking a detail-oriented HR Payroll Officer in Singapore to manage the monthly payroll for Singaporean staff, ensuring accuracy and timely payments while complying with statutory requirements. You will coordinate CPF, SDL, FWL, and related payroll tasks, and maintain precise HR records in partnership with Finance.

You will also own MOM work-pass processes—from application to renewal and cancellation—while supporting onboarding, offboarding, and broader HR operations with

Qualifications

• Diploma or degree in HR, business admin or related field.
• Minimum 2 years of relevant HR experience in Singapore.
• Strong hands-on experience in Singapore payroll processing.
• Proven MOM work pass experience: applications, renewals, cancellations.
• Good understanding of Singapore employment practices and statutory requirements.
• Familiarity with CPF, SDL, FWL and other payroll-related statutory requirements.
• Experience with HRIS/payroll systems.
• Strong attention to detail and ability to maintain accurate employee records.
• Good organizational and time-management skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Manage the monthly payroll process for Singapore employees, ensuring accuracy and timely payment.
• Handle payroll calculations including basic salary, overtime, allowances, deductions, bonuses, leave and other employee payments.
• Administer CPF contributions, SDL, FWL and other statutory payroll requirements where applicable.
• Prepare payroll reports and conduct regular checks to identify and resolve discrepancies.
• Maintain accurate and up-to-date employee payroll and HR records.
• Work closely with Finance to ensure payroll and employee-related payments are processed accurately.
• Manage employee claims, leave records, attendance and other HR administration.
• Manage the full process for Singapore work pass applications, renewals, transfers and cancellations.
• Handle work passes including EP, S Pass and Work Permit, where applicable.
• Ensure employee documentation and work pass records are properly maintained.
• Monitor work pass expiry dates and initiate renewal processes in a timely manner.
• Liaise with MOM and relevant authorities on work pass and employment matters.
• Advise management and employees on work pass requirements and related HR procedures.
• Ensure compliance with applicable Singapore employment and immigration requirements.
• Manage the employee lifecycle from onboarding to offboarding.
• Prepare employment contracts, HR letters and other employee documentation.
• Support employee onboarding, including work pass processing and orientation.
• Handle employee confirmations, transfers, promotions and resignations.
• Maintain personnel files and ensure HR records are accurate and confidential.
• Support performance management and other HR processes.
• Assist with recruitment, manpower planning and employee engagement activities when required.
• Provide HR support and advice to employees and managers on day-to-day HR matters.
• Assist with HR audits, reporting and policy implementation.

Skills

Payroll processing

MOM work passes

Singapore employment laws

CPF/SDL/FWL compliance

HRIS

Record keeping

Time management

Confidentiality

Communication

Education

Diploma or Degree in Human Resources, Business Administration or a related discipline

Job description

Key Responsibilities

Payroll & HR Administration

• Manage the monthly payroll process for Singapore employees, ensuring accuracy and timely payment.
• Handle payroll calculations including basic salary, overtime, allowances, deductions, bonuses, leave and other employee payments.
• Administer CPF contributions, SDL, FWL and other statutory payroll requirements where applicable.
• Prepare payroll reports and conduct regular checks to identify and resolve discrepancies.
• Maintain accurate and up-to-date employee payroll and HR records.
• Work closely with Finance to ensure payroll and employee-related payments are processed accurately.
• Manage employee claims, leave records, attendance and other HR administration.

Work Pass & MOM Matters

• Manage the full process for Singapore work pass applications, renewals, transfers and cancellations.
• Handle work passes including Employment Pass (EP), S Pass and Work Permit, where applicable.
• Ensure employee documentation and work pass records are properly maintained.
• Monitor work pass expiry dates and initiate renewal processes in a timely manner.
• Liaise with the Ministry of Manpower (MOM) and relevant authorities on work pass and employment matters.
• Advise management and employees on work pass requirements and related HR procedures.
• Ensure compliance with applicable Singapore employment and immigration requirements.

HR Operations

• Manage the employee lifecycle from onboarding to offboarding.
• Prepare employment contracts, HR letters and other employee documentation.
• Support employee onboarding, including work pass processing and orientation.
• Handle employee confirmations, transfers, promotions and resignations.
• Maintain personnel files and ensure HR records are accurate and confidential.
• Support performance management and other HR processes.
• Assist with recruitment, manpower planning and employee engagement activities when required.
• Provide HR support and advice to employees and managers on day-to-day HR matters.
• Assist with HR audits, reporting and policy implementation.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• Minimum 2 years of relevant HR experience in Singapore.
• Strong hands-on experience in Singapore payroll processing.
• Proven experience managing MOM work pass applications, renewals and cancellations.
• Good understanding of Singapore employment practices and statutory requirements.
• Familiarity with CPF, SDL, FWL and other payroll-related statutory requirements.
• Experience handling HRIS/payroll systems.
• Strong attention to detail and ability to maintain accurate employee records.
• Good organizational and time-management skills.
• Ability to work independently and manage confidential information professionally.
• Strong communication and interpersonal skills.