HR & Admin Assistant (Work Pass Applications)

YIJIA ENGINEERING PTE LTD; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

YIJIA ENGINEERING PTE. LTD. is seeking a responsible HR & Admin Assistant to handle Work Pass applications and daily HR operations in Singapore.

The role involves coordinating onboarding, maintaining records, and ensuring regulatory compliance across MOM procedures. Ideal candidates will have experience with Singapore Work Permit processes, strong organizational skills, and the ability to communicate in English and Mandarin with workers and project teams.

Qualifications

• Experience with Singapore Work Permit applications preferred.
• Familiar with MOM work pass procedures and requirements.
• Good organisational skills and attention to detail.
• Able to manage deadlines and follow up on multiple cases independently.
• Proficient in Word and Excel.
• English required to communicate with Mandarin-speaking workers and process Chinese-language documents.
• Experience in construction or engineering industry advantageous.

Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions.
• Monitor Work Permit expiry dates, quota, levy, medical examinations, insurance and other regulatory requirements.
• Maintain accurate employee records and HR documents.
• Coordinate employee onboarding and offboarding.
• Assist with attendance, leave, payroll information and employee enquiries.
• Arrange employee training, medical appointments and other administrative matters.
• Communicate with workers, project teams and relevant external parties.
• Provide general administrative support to management and the HR department.
• Perform other HR and administrative duties as assigned.

Skills

Attention to detail

Organisational skills

Deadline management

English proficiency

Mandarin communication

Tools

Microsoft Word

Microsoft Excel

Job description

HR & Admin Assistant (Work Pass Applications)

YIJIA ENGINEERING PTE. LTD.

We are an established M&E engineering contractor supporting major construction and semiconductor projects in Singapore. We are looking for a responsible and detail-oriented HR & Admin Assistant to support our work pass applications and daily HR operations.

Key Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions.

• Monitor Work Permit expiry dates, quota, levy, medical examinations, insurance and other regulatory requirements.

• Maintain accurate employee records and HR documents.

• Coordinate employee onboarding and offboarding.

• Assist with attendance, leave, payroll information and employee enquiries.

• Arrange employee training, medical appointments and other administrative matters.

• Communicate with workers, project teams and relevant external parties.

• Provide general administrative support to management and the HR department.

• Perform other HR and administrative duties as assigned.

Requirements

• Prior experience handling Singapore Work Permit applications is strongly preferred.

• Familiar with MOM work pass procedures and requirements.

• Good organisational skills and attention to detail.

• Able to manage deadlines and follow up on multiple cases independently.

• Proficient in Microsoft Word and Excel.

• Proficiency in English is required to communicate with Mandarin-speaking workers and process Chinese-language employment documents.

• Responsible, patient and willing to learn.

• Candidates with experience in the construction or engineering industry will have an advantage.