HR & Admin Assistant: Payroll, Onboarding & Compliance

XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD. is seeking an HR Officer to support payroll, recruitment, and staff administration at the Suntec Restaurant outlet.

The role handles documentation for new hires, work permits, salary processing, and contract renewals, ensuring timely submissions and accuracy. You will maintain personnel records, assist with attendance approvals, and support the HR Manager with ad-hoc duties.

Qualifications

• Proactive, meticulous, organized and hands-on.
• Able to multi-task and work in a Chinese F&B environment.
• Good team player and able to work independently.

Responsibilities

• Ensure make-up pay for reservist staff is submitted on time.
• File tax clearance (IR21) for foreign workers before final pay.
• Approve attendance for new staff (full-time and part-time) before processing.
• Prepare and file recruitment, transfers, promotions, and termination correspondences.
• Process work permit and employment passes applications and renewal updates.
• Prepare appointment letters and documents per New Recruit checklist.
• Monitor probation periods for new hires.
• Prepare salary payment documents for Payroll System.
• Maintain and update personnel records and ensure completeness.
• Renew existing contracts.
• Input payments into payroll/system.
• Assist HR Manager with ad-hoc duties.

Job description

XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD. is seeking an HR Officer to support payroll, recruitment, and staff administration at the Suntec Restaurant outlet.

The role handles documentation for new hires, work permits, salary processing, and contract renewals, ensuring timely submissions and accuracy. You will maintain personnel records, assist with attendance approvals, and support the HR Manager with ad-hoc duties.