HR Admin (6-month contract)

GOLDTECH RESOURCES PTE LTD; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

GOLDTECH RESOURCES PTE LTD in Singapore seeks an energetic administrator to support the full resource lifecycle, including onboarding, contract renewals, leave management and offboarding of augmented staff.

You will coordinate with Sales, Legal, Finance and operations to source candidates, review work orders, manage budgets, payments and invoicing, and prepare project status reports while ensuring compliance and timely communications across teams.

Qualifications

• Diploma or Degree in Business Administration, Human Resources or a related field.
• 2-4 years of experience in administrative, operations, HR coordination, or workforce management roles.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good interpersonal and stakeholder coordination skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and reporting tools for tracking and analysis.
• Basic understanding of workforce operations, contracts, or staffing processes is an advantage.
• Familiarity with local labour regulations is a plus.
• Meticulous and structured, with a strong focus on accuracy and compliance.

Responsibilities

• Provide administrative and operational support across the full resource lifecycle.
• Engage external recruitment agencies, source and screen suitable candidates that meets client and project requirements before shortlisting.
• Collaborate with internal Legal team to review and support the creation of work orders between clients, Fujitsu and recruitment agencies.
• Support resource costing, budgeting, forecasting, and planning for augmented resources.
• Coordinate with internal Finance and Business Operations teams to ensure timely vendor payments and client invoicing.
• Maintain and regularly update the resource arrangements database.
• Prepare consolidated reports on project status, scope changes, resource allocation and key milestones.
• Deliver operational and project meetings, providing updates and driving action items.
• Monitor and manage issue logs, ensuring timely follow-up and resolution.
• Support team manager in addressing new business requirements as they arise.
• Perform ad-hoc administrative duties as needed.
• Ensure consistent and timely communication with internal teams, clients, and vendors.
• Ensure compliance with organizational policies, procedures, and compliance standards across all staff augmentation activities

Skills

Stakeholder coordination

Written & verbal communication

Multitasking

Deadline-oriented

Education

Diploma or Degree in Business Administration, HR or related field

Tools

Excel

Reporting tools

Job description

Job Description

Provide administrative and operational support across the full resource lifecycle, including hiring, onboarding, contract renewals, leave management, training coordination, performance appraisals, and offboarding of augmented staff.

Work closely with internal Sales team to engage external recruitment agencies, source and screen suitable candidates that meets client and project requirements before shortlisting.

Collaborate with internal Legal team to review and support the creation of work orders between clients, Fujitsu and recruitment agencies.

Support resource costing, budgeting, forecasting, and planning for augmented resources.

Coordinate with internal Finance and Business Operations teams to ensure timely vendor payments and client invoicing.

Maintain and regularly update the resource arrangements database.

Prepare consolidated reports on project status, scope changes, resource allocation and key milestones.

Deliver operational and project meetings, providing updates and driving action items.

Monitor and manage issue logs, ensuring timely follow-up and resolution.

Support team manager in addressing new business requirements as they arise.

Perform ad-hoc administrative duties as needed.

Ensure consistent and timely communication with internal teams, clients, and vendors.

Ensure compliance with organizational policies, procedures, and compliance standards across all staff augmentation activities

Experience/Skill-sets Required:

• Diploma or Degree in Business Administration, Human Resources or a related field
• 2-4 years of experience in administrative, operations, HR coordination, or workforce management roles
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Good interpersonal and stakeholder coordination skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and reporting tools for tracking and analysis
• Basic understanding of workforce operations, contracts, or staffing processes is an advantage
• Familiarity with local labour regulations is a plus
• Meticulous and structured, with a strong focus on accuracy and compliance