Head of Administration & Operations

JIS CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 78,000 - 112,000; Full time

Job summary

JIS CONSTRUCTION PTE. LTD. is seeking an experienced Administration Manager to oversee daily operations, coordinate office activities and ensure efficient administrative systems. You will lead a small team, manage budgets, and implement policies across departments.

The role requires strong leadership, communication, and problem-solving skills, with a minimum of five years in administration or office management. Singapore-based candidates preferred.

Qualifications

• Minimum 5 years of relevant experience in administration or office management.
• Diploma or degree in Business Administration, Management, or related field preferred.
• Strong leadership, organisational, communication, and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Oversee daily administrative operations and office activities.
• Develop and implement administrative policies and procedures.
• Supervise administrative staff and provide guidance.
• Manage office budgets, expenses, procurement, and resources.
• Coordinate with management, departments, suppliers, and clients.
• Maintain records, contracts, reports, and confidential information.
• Prepare management reports and administrative documentation.
• Monitor facilities, equipment, inventory, and maintenance.
• Ensure processes comply with policies and regulations.
• Identify opportunities to improve workflow and productivity.
• Assist senior management with planning and project coordination.
• Handle staff administration including attendance and leave.
• Coordinate meetings, travel, and corporate events.
• Liaise with departments to resolve operational issues.
• Maintain a professional environment and support business objectives.

Skills

Leadership

Organisational skills

Communication

Interpersonal skills

Problem solving

Office administration

Documentation and reporting

Time management

Team supervision

Stakeholder liaison

Education

Diploma or degree in Business Administration, Management

Tools

Microsoft Office

Job description

JIS CONSTRUCTION PTE. LTD. is seeking an experienced Administration Manager to oversee daily operations, coordinate office activities and ensure efficient administrative systems. You will lead a small team, manage budgets, and implement policies across departments.

The role requires strong leadership, communication, and problem-solving skills, with a minimum of five years in administration or office management. Singapore-based candidates preferred.