Hands-on Operations Associate: Facilities & Admin

Singapore National Eye Centre; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Singapore National Eye Centre is seeking a hands-on operations staff to oversee day-to-day HQ and clinic facilities. You will coordinate service providers, manage maintenance workflows, and ensure safety compliance across the site.

This role includes administrative tasks, calendar management, and liaison with landlords and vendors. The ideal candidate has a diploma, strong MS Office skills, and 1–2 years of office experience, with the ability to work independently and handle multiple tasks in a

Qualifications

• Diploma in any discipline, preferably in Business Administration.
• Proficiency in Microsoft Office applications.
• Good written and verbal communication skills.
• Good organisational and time management skills.
• Meticulous in administrative duties.
• Ability to work independently.
• Ability to maintain calendars and schedule appointments.
• 1-2 years working experience in an office environment preferred.

Responsibilities

• Manage service providers to maintain consistent service standards across HQ and clinics.
• Handle and follow through maintenance requests from requisition to completion and invoicing.
• Coordinate with contractors/landlords on M&E tasks and ensure timely compliance.
• Track and renew licenses and contracts with the Authority; support inspections.
• Support access control, card/keys issuance, and secure document storage.
• Oversee dispatch and courier services; optimise delivery workflows and billing.
• Coordinate telephony system work with IT vendors on deployment.
• Prepare mobile allowance submissions and renew mobile service contracts.
• Assist environmental sustainability reporting and NEA WRMS submissions.
• Act as Fire Warden and coordinate annual fire drills; maintain safety equipment.
• Serve as department point of contact for admin matters and coordinate schedules/communications.
• Perform any other duties as assigned.

Skills

Good written and verbal communication

Organisational skills

Attention to detail

Independent worker

Calendar scheduling

Office experience 1-2 years

Education

Diploma in Business Administration (or any discipline)

Tools

Microsoft Office

Job description

Singapore National Eye Centre is seeking a hands-on operations staff to oversee day-to-day HQ and clinic facilities. You will coordinate service providers, manage maintenance workflows, and ensure safety compliance across the site.

This role includes administrative tasks, calendar management, and liaison with landlords and vendors. The ideal candidate has a diploma, strong MS Office skills, and 1–2 years of office experience, with the ability to work independently and handle multiple tasks in a