Hands-On Event Planner & On-site Coordinator

Get Out! Events; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Get Out! Events is seeking an Event Executive to support the planning, coordination, and execution of corporate and government events.

You will work closely with our Event Managers and project team to ensure successful delivery. This role is ideal for someone with some events experience who wants to deepen hands-on exposure across event planning, coordination, and on-site execution, with opportunities to grow into larger responsibilities over time.

Qualifications

• Some experience in events, hospitality, production, customer service, operations, or a related field.
• Comfortable working on-site at events, including weekends or irregular hours when required.
• Organised, responsible, and able to follow through on assigned tasks.
• Good communication skills and a positive working attitude.
• Willingness to learn, ask questions, receive feedback, and improve.
• Able to stay calm under pressure and work well with different teams.
• Comfortable using AI tools and modern productivity platforms to research, organise information, draft documents, and coordinate event work.

Responsibilities

• Assist Event Managers with event planning, timelines, run sheets, vendor coordination, and logistical preparation.
• Help prepare programme flows, packing lists, manpower plans, briefing notes, and setup requirements.
• Coordinate with vendors, suppliers, venues, crew, and internal team members to ensure event requirements are clear and followed up.
• Support sourcing, quotation requests, simple proposal inputs, and operational planning where required.
• Support on-site event setup, execution, and teardown.
• Assist with registration, guest flow, activity management, stage coordination, vendor coordination, and general event operations.
• Ensure event equipment, materials, signage, and supplies are properly prepared, packed, transported, and accounted for.
• Help troubleshoot on-ground issues calmly and elevate matters to the Event Manager when needed.
• Communicate professionally with clients, vendors, partners, and internal team members.
• Attend internal briefings, client meetings, site recces, and event debriefs when required.
• Take clear notes, follow up on assigned tasks, and keep the Event Manager updated on progress.
• Learn to manage client expectations and support smooth communication across all parties.

Job description

Get Out! Events is seeking an Event Executive to support the planning, coordination, and execution of corporate and government events.

You will work closely with our Event Managers and project team to ensure successful delivery. This role is ideal for someone with some events experience who wants to deepen hands-on exposure across event planning, coordination, and on-site execution, with opportunities to grow into larger responsibilities over time.