Graduate Programs Office Assistant

National University of Singapore; Singapore; On-site; SGD 33,480 - 51,336; Full time

Job summary

National University of Singapore seeks a Management Assistant Officer in the Office of Graduate Programmes to handle enquiries, support the Postgraduate team, and ensure timely, professional responses.

You will assist in admissions, registration, and examinations, while maintaining confidential records and supporting orientation and commencement activities.

Qualifications

• Diploma from Polytechnic or equivalent preferred.
• Strong proficiency in Microsoft Office and office IT tools.
• Excellent interpersonal, oral and written communication.
• Meticulous, organised and able to manage multiple tasks.
• Independent with minimal supervision and able to meet deadlines.
• Collaborates well with stakeholders at various levels.
• Service-oriented mindset.

Responsibilities

• Manage enquiries and requests via the Coursework Programmes mailbox, working with the PG team to attend to programme-related enquiries and provide timely, professional responses.
• Collaborate with various stakeholders to ensure alignment and seamless execution of Office of Graduate Programmes operations.
• Review and processing of applications and academic credential verification.
• Ensure compliance with university policies and maintain accurate and confidential records of admissions and examination activities.
• Manage administrative processes pertaining to academic matters, including admissions student candidature, registration, and examinations.
• Assist in committee meeting secretariat support.
• Assist in shared services across coursework, research, and CET duties as required.
• Assist in orientation and commencement duties.

Skills

Communication skills

Organizational skills

Multitasking

Independent work

Stakeholder engagement

Service mindset

Education

Polytechnic Diploma or equivalent

Tools

Microsoft Office

Office IT tools

Job description

Job Title: Management Assistant Officer (Office of Graduate Programmes)

University-Level Unit: College of Design and Engineering

Faculty/Department-Level Unit: Dean's Office (College of Design & Eng)

Employee Category: Executive & Administrative

Posting Start Date: 18/06/2026

Location_ONB: Kent Ridge Campus

Job Description

• Manage enquiries and requests via the College of Design and Engineering (CDE) Coursework Programmes mailbox, working with the Postgraduate (PG) team to attend to programme-related enquiries and provide timely, professional responses.
• Collaborate with various stakeholders to ensure alignment and seamless execution of Office of Graduate Programmes (OGP) operations.
• Execute the meticulous review, and processing of applications and academic credential verification.
• Ensure compliance with university policies and maintain accurate and confidential records of all admissions and examination activities.
• Manage all administrative processes pertaining to academic matters, including admissions student candidature, registration, and examinations.
• Assist in committee meeting secretariat support.
• Assist in shared services across coursework, research, and Continuing Education and Training (CET) duties, as and when required.
• Assist in orientation, and commencement duties.
  
  

Qualifications

• Polytechnic Diploma or equivalent preferred.
• Proficient in Microsoft Office and other office IT applications.
• Good interpersonal, oral, and written communication skills.
• Meticulous and organised.
• Proactive, efficient, and able to manage multiple tasks.
• Able to work independently with minimal supervision, meet tight deadlines, and know when to escalate matters.
• Able to collaborate and engage effectively with stakeholders at various levels.
• Possesses a service-oriented mindset.
  
  

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible

Job requisition ID : 31790