Global Project Coordinator & Workshop Facilitator

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. is seeking an Administrative / Project Coordinator in Singapore to support program administration and coordination across regional teams.

You will help with day-to-day project administration, workshop logistics, travel arrangements and stakeholder follow-up to ensure effective delivery. The role requires strong organisational skills, proactive communication and the ability to manage multiple activities in a fast-paced transformation environment.

Qualifications

• Experience in project administration and program coordination.
• Strong organizational and time-management skills.
• Experience coordinating workshops, meetings, travel and stakeholder activities.
• Attention to detail with tracking records and documentation.
• Experience supporting onboarding, offboarding, system access or IT administration would be advantageous.
• Proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint, Excel).
• Strong written and verbal communication; ability to work independently within processes.

Responsibilities

• Provide day-to-day project administration and coordination support to program teams.
• Coordinate activities across regional teams, including workshops, working sessions, stakeholder meetings, team sessions and program events.
• Maintain project trackers, action logs, contact lists, meeting records and other working documents.
• Track and follow up on project deliverables, actions and activities to support timely completion against program timelines.
• Follow up on decisions, outstanding information and actions across project teams.
• Support teams in following agreed project processes, governance requirements and ways of working.
• Coordinate logistics for workshops, meetings and other program activities.
• Manage room bookings, invitations, attendance tracking, catering, technology setup and workshop materials.
• Prepare meeting packs, agendas, pre-read materials and follow-up notes.
• Coordinate with facilitators and regional teams to ensure meetings run smoothly.
• Coordinate travel requirements for regional teams and visiting stakeholders.
• Assist with expense administration and other general program support activities.
• Coordinate onboarding and offboarding administration for project employees and contractors.
• Manage system access requests (SharePoint, PowerApps, ADO, Signavio, SAP).
• Coordinate IT equipment requests and workspace setup for new team members.
• Monitor outstanding access and onboarding requests and follow up.
• Build effective relationships across regional teams, global stakeholders, contractors and delivery partners.

Skills

Organised

Communication

Stakeholder coord.

MS 365 proficiency

ADO/Power BI

Tools

SharePoint

PowerApps

Azure DevOps

Signavio

qTest

SAP

Job description

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. is seeking an Administrative / Project Coordinator in Singapore to support program administration and coordination across regional teams.

You will help with day-to-day project administration, workshop logistics, travel arrangements and stakeholder follow-up to ensure effective delivery. The role requires strong organisational skills, proactive communication and the ability to manage multiple activities in a fast-paced transformation environment.