Global Executive Assistant to Operations Leader

Temasek; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

Temasek is a global investment company based in Singapore. It is seeking an Executive Assistant to support the Operations MD, Directors and team on secretarial and department admin matters.

The candidate must be poised for change and complete duties as assigned, with regular communication with external business contacts and Temasek professionals worldwide, organizing group wide events and other secretarial duties.

Qualifications

• At least 10-12 years of experience providing full secretarial support to senior leaders and team.
• Advanced MS Office including Word, MS Outlook, Excel, PowerPoint.
• Minimum A level or Poly or secretarial qualifications.
• Fast learner, ability to connect the dots, coordinating and managing competing priorities with different stakeholders.
• Proven team player with a proactive style, takes initiative and has ability to work without supervision.
• Excellent communication skills at all levels.
• Ability to handle multiple tasks and competing priorities often with tight deadlines and be prepared to put in overtime to complete tasks.

Responsibilities

• Supporting MD and Directors in the full spectrum of secretarial work and providing the team support on administrative matters.
• Full diary management for the MD and Ds.
• Scheduling a variety of team meetings, conference calls, video conferences both internally and externally and assisting in preparation and printing materials for meetings.
• Arranging international travel (flights, hotels, cars etc.).
• Completing claims for corporate card expenses and out of pocket business expenses, ensuring timely submission and compliance to corporate and travel policies.
• Ordering stationery and office supplies
• Archiving, filing, scanning and printing documents
• Preparation and set up of refreshments for major meetings
• General ad-hoc office duties that being assigned e.g organizing team building and bonding events, etc
• Coordinating and scheduling appraisals , team alignment sessions ensuring meeting of timelines.

Skills

Executive support

MS Office (Advanced)

Calendar management

Travel coordination

Communication skills

Education

A-level or Diploma

Tools

MS Word

MS Outlook

Excel

PowerPoint

Job description

Temasek is a global investment company based in Singapore. It is seeking an Executive Assistant to support the Operations MD, Directors and team on secretarial and department admin matters.

The candidate must be poised for change and complete duties as assigned, with regular communication with external business contacts and Temasek professionals worldwide, organizing group wide events and other secretarial duties.