General Affairs & Facilities Strategy Executive

S. F. EXPRESS (SINGAPORE) PRIVATE LIMITED; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

S. F.

EXPRESS (SINGAPORE) PRIVATE LIMITED is seeking a General Affairs Executive to independently coordinate facilities management, leasing, procurement, vendor and contract management, cost optimisation, and project coordination. The role emphasizes commercial analysis, stakeholder coordination, and accurate reporting for SF Express Singapore’s offices, warehouses, service points and transportation activities.

Qualifications

• Diploma or degree in Business Administration, Facilities Management, Supply Chain, Logistics, Procurement or related discipline.
• 2–5 years of General Affairs, facilities administration, leasing, procurement, vendor management or contract coordination.
• Experience in logistics, warehousing, distribution or transportation is advantageous.
• Working knowledge of commercial contracts, tenancy matters, supplier coordination, cost comparisons and basic budget controls.
• Strong analytical skills, commercial awareness, attention to detail, ability to prioritise, and ownership of deliverables.
• Good communication and interpersonal skills with internal and external stakeholders; English and Mandarin proficiency.
• Proficiency in MS Word, Excel and PowerPoint, including data analysis and cost comparisons.

Responsibilities

• Source and evaluate offices, warehouses and service points based on rental costs, location, operational suitability and business requirements.
• Coordinate site inspections, lease negotiations, renewals, terminations, relocations and tenancy documentation.
• Review key lease provisions, identify risks, and liaise with Legal and management for clarification.
• Maintain lease registers, rental commitments, notice periods and renewal trackers.
• Coordinate rent, utilities and related payments with Finance.
• Coordinate the sourcing, negotiation and administration of vehicle leases, including delivery vans and trucks.
• Monitor leasing costs, contract expiry and renewal dates, and vehicle handovers.
• Administer fuel and cash cards; prepare expenditure analyses.
• Coordinate maintenance, utilities, vendor management and compliance support across sites.
• Source and evaluate vendors; prepare RFQs, quotations and evaluations.
• Negotiate pricing and terms within approved limits.
• Coordinate contract reviews and approvals with Legal, Finance and business owners.
• Maintain vendor databases, supplier performance and renewal trackers.
• Follow up on POs, supplier commitments and outstanding actions.
• Analyse expenditure across premises, leases, utilities and outsourced services.
• Identify savings opportunities through benchmarking and negotiations.
• Prepare cost comparisons, business cases and budgeting inputs.
• Support project coordination from planning to handover and handover records.
• Track budgets, schedules, milestones and approvals; maintain audit-ready records.

Skills

GA experience

Facilities admin

Leasing & procurement

Logistics experience

Contract knowledge

Analytical skills

Multilingual communication

Education

Diploma/degree in business or related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

S. F.

EXPRESS (SINGAPORE) PRIVATE LIMITED is seeking a General Affairs Executive to independently coordinate facilities management, leasing, procurement, vendor and contract management, cost optimisation, and project coordination. The role emphasizes commercial analysis, stakeholder coordination, and accurate reporting for SF Express Singapore’s offices, warehouses, service points and transportation activities.