Gallery Manager (Art Pieces / Sculptures)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. seeks an experienced professional to lead Gallery & Museum Operations in Singapore, overseeing daily operations, exhibitions, events and visitor readiness.

The role coordinates cross-functional teams across sales, exhibitions, programmes, design, logistics and administration, while managing budgets, vendors and partnerships to deliver high-impact programs.

Qualifications

• 5-7 years of relevant professional experience, preferably within a gallery, museum, arts organization or cultural institution.
• Experience managing teams, projects or gallery/museum operations preferred.
• Strong organizational and project management skills.
• Able to manage multiple projects and deadlines independently.
• Strong communication and stakeholder management skills.

Responsibilities

• Oversee daily operations of the gallery and museum.
• Coordinate exhibitions, events and visitor readiness.
• Lead cross-functional teams across sales, exhibitions, programmes, design, logistics and admin.
• Manage budgets, timelines and relationships with artists, curators, contractors and vendors.
• Provide regular updates to leadership and liaise with international offices.

Skills

Team management

Project management

Budgeting & vendor management

Communication & stakeholder management

Exhibition production logistics

Education

Bachelor's degree in Arts Management, Fine Arts, Cultural Management, Business, Communications or a related field

Job description

Gallery & Museum Operations

• Oversee daily operations of the gallery and museum.
• Ensure both spaces are properly maintained and operationally ready for exhibitions, events and visitors.
• Manage operational schedules, internal workflows, vendors and service providers.
• Coordinate venue usage, events and external collaborations.

Team Management

• Manage and coordinate the Singapore team across sales, exhibitions, programmes, design, logistics and administration.
• Delegate responsibilities and monitor project timelines and deliverables.
• Conduct regular team meetings and ensure effective internal communication.
• Support recruitment, staff development and performance management where required.

Exhibition & Project Management

• Manage exhibitions from planning, production and installation through to opening and deinstallation.
• Coordinate exhibition timelines, artwork lists, production requirements, installation schedules and budgets.
• Liaise with artists, curators, designers, contractors and vendors.
• Oversee artwork logistics, shipping, packing,storage and installation.

Artists & Artwork Management

• Maintain relationships with represented and exhibiting artists.
• Coordinate artwork consignments, documentation, availability and movement.
• Work with artists, studios and headquarters on exhibition preparation and artwork requirements.
• Maintain accurate artwork and exhibition records.

Sales & Client Relations

• Oversee gallery sales activities and support the sales team.
• Maintain relationships with collectors, corporate clients and other stakeholders.
• Monitor enquiries, quotations, reservations, invoicing and post-sale coordination.
• Support artwork presentations, client visits and private viewings.
• Provide regular sales updates to management.

Art Fairs & External Projects

• Manage and support participation in local and international art fairs.
• Coordinate applications, artwork selection, documentation, logistics, booth requirements and schedules.
• Liaise with headquarters and external partners on project delivery.
• Represent the gallery at fairs and industry events where required.

Programmes, Partnerships & Events

• Coordinate talks, tours, workshops, VIP eventsand other public programmes.
• Liaise with cultural institutions, corporate partners, educational organizations and external stakeholders.
• Support partnerships and collaborations that strengthen the gallery and museum's presence in Singapore.

Budget & Administration

• Monitor exhibition, project and operational budgets.
• Review quotations and coordinate vendors and procurement.
• Work with finance and administration on invoices, payments, sales documentation and reporting.
• Prepare regular management updates on operations, exhibitions, sales and programmes.

Headquarters Coordination

• Act as a key point of contact between the Singapore team and Gallery's international offices.
• Provide regular updates on Singapore operations, exhibitions, sales and projects.
• Coordinate international artwork movements, exhibitions and artist projects where required.

Requirements:

• Bachelor's degree in Arts Management, Fine Arts, Cultural Management, Business, Communications or a related field.
• 5-7 years of relevant professional experience, preferably within a gallery, museum, arts organization or cultural institution.
• Experience managing teams, projects or gallery/museum operations preferred.
• Good understanding of exhibition production, artwork handling and logistics.
• Strong organizational and project management skills.
• Able to manage multiple projects and deadlines independently.
• Strong communication and stakeholder management skills.