Senior Manager (Projects)

STPI Software; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

STPI Software in Singapore seeks an experienced Projects and Exhibitions Manager to oversee delivery of all STPI events, exhibitions and related activities. You will lead planning, budgeting, vendor management and cross-functional coordination to ensure timely, high-quality outcomes.

Responsibilities include developing proposals, forecasting budgets, monitoring progress, and mentoring junior team members while collaborating with Directors and external partners to expand STPI’s reach in the

Qualifications

• Bachelor’s degree in Business / Events Management / Arts Management.
• 10–12 years of experience in events management or projects management.
• Excellent verbal and written communication skills.
• Highly organised with strong attention to detail.

Responsibilities

• Oversee projects management for STPI events, exhibitions and tied activities, including fundraising, Open House and partnerships.
• Provide curatorial support and programming input for selected projects, pop-ups, off-site events and initiatives.
• Manage administrative and financial documents for third-party vendors and stakeholders, including price negotiation and progress tracking for logistics and operations.
• Forecast, monitor and optimize project budgets; track performance and prepare internal and external reports.
• Collaborate with the Director to manage proposal writing and submissions involving government agencies.
• Ensure timely and consistent communication with key stakeholders and partners.
• Identify opportunities for process improvements in logistics and operations for future projects and partnerships.
• Support the Outreach team on Open House planning and public programmes.

Skills

Communication skills

Attention to detail

Multi-tasking

Team player

Education

Bachelor's degree in Business/Events Management/Arts Management

Job description

Responsible for the successful execution of all projects, exhibitions and any other activities undertaken by STPI as part of its objective to open up the world of contemporary art through print & paper.

Projects management

• Overall responsible, for projects at STPI for all audience profiles including fundraisers, Open House, partnerships etc.
• Contribute to the programming and provide curatorial support for selected projects, including pop-ups, off-site projects and other initiatives, where relevant.
• Oversee the preparation of necessary administrative and financial documents relating to the appointment and management of 3rd party vendors, stakeholders etc. This includes negotiating of prices, tracking progress of the work, ensuring quality output etc specifically relating to logistics and operations for all special projects
• Manage, strategise and forecast budget allocation for each project
• Working with Director, manage the proposal writing and submission process especially with the involvement of government agencies
• Track, analyse and prepare reports relevant to project for internal review & submission to external business partners/government agencies
• Consistent & timely communication to key stakeholders
• Identify opportunities of improvement including but not limited to logistics and operational processes for the betterment of future projects and/or potential for future partnerships
• Support the Outreach team on planning of Open House, public programmes and other such activities

Exhibitions management

• Working with Director, assist with exhibition planning, including timeline & budget management, workflow, communication with external vendors & internal teams to deliver exhibitions in a timely and efficient manner
• Support in exhibition execution and any programming activities, including opening previews, talks etc

Others

• Manage and nurture the growth & progress of junior team members

Job Specifications:

• Bachelor’s Degree in Business / Events Management / Arts Management
• At least 10 -12 years’ experience in events management, projects management
• Excellent communication skills both verbal and written
• Attention to detail and highly organised
• Familiarity with the visual arts scene in Singapore is an asset
• Must be a team player with positive attitude
• Able to multi-task and work well under pressure