Finance & Operations Administrative Assistant

Tin Lok Xian Pte. Ltd.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Tin Lok Xian Pte. Ltd. is seeking an Administrative Assistant to support daily administrative, finance, and operational documentation tasks, including processing invoices, verifying records, and maintaining organized files across outlets and departments.

Training will be provided. The ideal candidate has 1–2 years of administrative experience, strong attention to detail, good organisational and time-management skills, and proficiency in Excel and Word.

Qualifications

• 1–2 years in administrative, finance, accounting, or operations roles.
• F&B or hospitality experience is a plus.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficient in Microsoft Office (Excel and Word).
• Strong communication and coordination skills.
• Ability to work independently and with others.
• Trustworthy with confidential information.

Responsibilities

• Verify suppliers' invoices, prices, quantities, and delivery orders for accuracy.
• Prepare and maintain supplier invoices, purchase orders, delivery orders, and related documents.
• Prepare and issue customer invoices.
• Verify petty cash claims and supporting documents.
• Assist with basic accounting and finance administrative tasks.
• Perform general administrative duties including data entry, filing, and record management.
• Maintain accurate physical and digital records.
• Prepare labels and operational documents for outlets and catering operations.
• Coordinate with suppliers, customers, outlets, and internal departments.
• Provide admin support to management and departments as required.

Skills

Attention to detail

Organisational skills

Time management

Microsoft Excel

Microsoft Word

Communication

Coordination

Independence

Confidentiality

Adaptability

Tools

Microsoft Excel

Microsoft Word

Job description

Tin Lok Xian Pte. Ltd. is seeking an Administrative Assistant to support daily administrative, finance, and operational documentation tasks, including processing invoices, verifying records, and maintaining organized files across outlets and departments.

Training will be provided. The ideal candidate has 1–2 years of administrative experience, strong attention to detail, good organisational and time-management skills, and proficiency in Excel and Word.