Finance & Admin Assistant: Invoicing, Payroll & Ops

MACHLOGIC SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

MACHLOGIC SINGAPORE PTE. LTD. invites applications for an Administrative and Finance Assistant to support day-to-day operations in Singapore. You will handle invoicing, basic accounting entries, payroll support, filing, and communications with clients, suppliers and staff.

Responsibilities include processing invoices, preparing payments, PO requests, banking tasks, reconciling accounts, and assisting with cost reporting and daily office administration.

Responsibilities

• Process vendor invoices, prepare payment vouchers, issue cheques or bank transfers, and track staff claims or petty cash.
• Generate daily or monthly customer invoices, issue statements of accounts (SOA), update receipts, and follow up on overdue payments or ageing reports.
• Record daily financial transactions accurately into accounting software
• Perform bank, accounts payable, and accounts receivable reconciliations.
• Assist in preparing monthly expense/project costing reports, GST returns, and audit schedules
• Assist with monthly salary and payroll processing when required.
• Maintain office filing systems, sort/scan documents, and keep digital/physical databases organized.
• Handle incoming phone calls, direct emails, greet visitors, and liaise with clients, suppliers, or workers.
• Issue purchase orders (PO), request quotations, source products, and monitor delivery timelines or inventory levels.
• Support management or other department teams with miscellaneous operational duties.

Job description

MACHLOGIC SINGAPORE PTE. LTD. invites applications for an Administrative and Finance Assistant to support day-to-day operations in Singapore. You will handle invoicing, basic accounting entries, payroll support, filing, and communications with clients, suppliers and staff.

Responsibilities include processing invoices, preparing payments, PO requests, banking tasks, reconciling accounts, and assisting with cost reporting and daily office administration.