Finance Executive - Hands-On, Growth Focus at Auction House

HOTLOTZ PTE. LTD.; Singapore; Presencial; SGD 47.000 - 73.000; Jornada completa

Descripción de la vacante

Hotlotz PTE. LTD. in Singapore is hiring a Finance Executive to manage bookkeeping, payments, reconciliations, payroll support, and ad-hoc HR tasks in our saleroom-based operations.

You will work closely with the Finance Manager and collaborate with valuation, operations and technology teams to ensure accurate records, timely payouts, and robust financial controls as the business scales.

Formación

• Previous experience in bookkeeping, finance administration or operations.
• Proactive, dependable and able to take ownership of day-to-day processes.
• Strong attention to detail and accuracy.
• Good communication skills and ability to handle external queries.
• Proficiency in Excel/Google Sheets and familiarity with accounting systems such as Xero.
• Highly organised with ability to prioritise.
• An interest using new technologies to develop our finance function.
• A current resident of Singapore.

Responsabilidades

• Maintain accurate financial records in accounting system and related internal records
• Record and process transactions including sales, fees, expenses, and payments
• Assist with month-end, quarter-end and year-end close processes
• Support the Finance Manager with finance administration and reporting tasks
• Support preparation of seller payouts and settlement administration including liaising with sellers
• Process supplier invoices and prepare payment runs accurately and on time
• Track incoming buyer payments, mark as paid, ensure first party payments, and follow up on overdue amounts
• Assist with GST data preparation and related documentation
• Assist with requests for cancellations and returns, manual invoice adjustments and GST zero rating
• Perform regular bank reconciliations
• Reconcile payment platforms and clearing accounts
• Assist in resolving discrepancies between systems and accounts
• Help maintain accurate audit trails and support good financial controls
• Assist with GST and other regulatory reporting
• Support reconciliation of auction and marketplace transactions into financial records
• Ensure accurate allocation of payments, commissions, and seller proceeds
• Assist in identifying and resolving transaction issues
• Respond to buyer and seller finance queries
• Liaise with internal teams on payment and invoice matters
• Provide clear updates on payment status and timelines
• Assist in preparation and processing of payroll
• Maintain employee records and support onboarding/offboarding administration
• Assist with statutory submissions where required
• Help ensure employee expenses and reimbursements are processed accurately
• Support tracking of employee costs against budgets
• Provide day-to-day administrative support for HR processes and systems
• Maintain and update HR software, employee records, leave records, and key people data
• Coordinate onboarding and offboarding administration, including documentation, system setup, and internal checklists
• Support the scheduling and administration of HR-related activities, reviews, training, and key dates
• Help ensure HR policies, documentation, and internal records remain organised and up to date

Conocimientos

Bookkeeping

Attention to detail

Communication skills

Organised

Excel/Google Sheets

Educación

Accounting or finance experience

Herramientas

Xero

Digital banking systems

Descripción del empleo

Hotlotz PTE. LTD. in Singapore is hiring a Finance Executive to manage bookkeeping, payments, reconciliations, payroll support, and ad-hoc HR tasks in our saleroom-based operations.

You will work closely with the Finance Manager and collaborate with valuation, operations and technology teams to ensure accurate records, timely payouts, and robust financial controls as the business scales.