Finance and Operations Specialist

Golden Gate Ventures LLC; Singapore; On-site; SGD 180,000 - 280,000; Full time

Benefits offered by this job

Equity participation

Health insurance

Mobile allowance

Job summary

Golden Gate Ventures LLC in Singapore seeks a Finance and Operations Specialist to own end-to-end fund administration, reporting, and compliance across multiple jurisdictions. You will work with auditors, regulators, and LPs, ensuring timely and accurate financials.

The role combines financial management, tax, and governance for active and harvesting funds. You will operate under a delegated authority framework, collaborating with a teammate to maintain controls and drive improvements in

Qualifications

• Degree holders with accountancy / finance / banking / business specializations.
• At least 5-6 years of relevant experience in fund administration, fund management or asset management platform role.
• Prior exposure to MENA or other emerging market fund operations a plus.

Responsibilities

• Own the full finance and operations cycle for actively investing funds and SPVs, including capital calls, funding, reporting and corporate actions.
• Own reporting for harvesting funds and SPVs, including exits, distributions, SPV administration and wind-downs.
• Coordinate annual audits, regulatory and tax reporting across relevant jurisdictions.
• Maintain investor KYC and due diligence records; manage internal controls and risk.

Skills

Accountancy/Finance

Fund administration

Asset management

Venture capital exposure

Problem solving

Education

Degree in accountancy/finance/banking/business

Tools

G Suite

Job description

Finance and Operations Specialist (International Coverage, Singapore based)

Mission:

As a Finance & Operations Specialist, you will be an integral support to the team, taking ownership of a broad and complex portfolio spanning financial management across GGV’s fund vehicles and fund management (FM) entities, compliance, audit, tax and LP reporting across all relevant jurisdictions.. We’re looking for a highly motivated, detail oriented, independent and astute finance professional; bringing sound judgement to ambiguous and fast moving situations. This person will be challenged to think, work creatively and constantly look for ways to strengthen, yet simplify how the existing process works.

This person will be trusted to manage relationships with auditors, regulators, fund administrators, banks and LPs directly, and to flag risk and process gaps before it becomes an issue. You will own a portfolio of fund vehicles end to end: one actively investing fund and one harvesting fund with its special purpose vehicles. For that portfolio, you own financial reporting, LP reporting, audit, compliance and tax across all regions we operate in. You report to the Head of Finance & Operations, who signs off on your work and handles senior escalations.

You will also be the first line of judgement on documents the firm signs, from portfolio company corporate actions to the fund management company's own resolutions. You decide which documents need senior approval under our delegation of authority framework, approve routine ones yourself, and prepare clear recommendations for the rest.

You will work alongside a second specialist who owns a separate portfolio. You cover each other's vehicles, review each other's work and keep to shared standards, so the team never depends on one person.

• Own the full finance and operations cycle for your actively investing fund, including capital calls, investment funding, reporting and portfolio company corporate actions
• Own the same for your harvesting fund and its SPVs, including exits, distributions, SPV administration and eventual wind-downs

LP Reporting

• Prepare quarterly LP reports and track records for the Head's review
• Respond to routine LP queries, and elevate anything on fund performance or terms to the Head
• Manage additional reporting for institutional and development finance LPs where required

Audit

• Coordinate annual audits of the funds and the fund management company, including audit schedules and supporting documents
• Manage CIMA Fund Annual Return filings with the fund administrator and auditor

Regulatory Compliance and Risk

• Prepare or support regulatory and tax-information reporting for your vehicles, including Cayman (CIMA, and FATCA/CRS via DITC) and Qatar (QFCRA)
• Keep SPV statutory filings, registers and good standing up to date, and manage SPV wind-downs with corporate secretaries and counsel
• Maintain investor KYC and customer due diligence records, including the investor risk matrix
• Identify gaps in internal controls and propose fixes to the Head

Tax

• Coordinate with various tax advisors and fund accounts on tax reporting in the relevant jurisdictions including but not limited to US partnership tax reporting (Schedule K-1 and K-3) and Singapore’s corporate income taxes under the relevant tax incentive schemes.
• for your funds with fund accountants and tax advisors
• Provide data and analysis to tax advisors on structuring questions led by the Head
• Review the cash payment cycles
• Stay informed of the fund management company's cash position through the assistant's updates to the Head
• Keep the fund management company's ongoing obligations as an MAS-licensed LFMC on track and filed on time
• Own quarterly GST and annual corporate tax filings
• Decide the approval route for the fund management company's own corporate actions,

Document execution and corporate actions

• Triage documents received for signature on your vehicles, including portfolio company and SPV corporate actions
• Decide the approval route for each document under the delegation of authority framework, and approve routine documents yourself

Requirements:

• Degree holders with accountancy / finance / banking / business specializations
• At least 5-6 years of relevant experience in fund administration, fund management or asset management platform role, ideally with exposure to venture capital, private equity or similar closed-ended fund structure
• Prior exposure to MENA or other emerging market fund operations a plus
• Eager to problem solve
• Adaptable in working in international environment
• Familiar with MAS CMS LFMC licensing requirements
• Demonstrated ability to work independently and exercise sound judgment
• Inclination towards question, streamline and improve existing processes
• Ability to multi task and adapt to changing priorities
• High self motivation
• Confident with tech and AI platforms, especially Gsuite.
• Organised and Meticulous
• Proactive
• Detail oriented
• Critical thinking
• Independent and astute

Our Values

• Pioneering : Be pioneering, thrive in new ideas and methods
• Respectful & empowering : Communicate and act with openness, transparency and accountability. We encourage you to grow, take control and represent ideas in a responsible and self-determined way.
• Data driven : Use information, data and research to fuel your intuition and decision-making
• Diversity : Be inclusive to all, bring people together to be able to contribute their view points in order to collectively do great work
• Self-motivated : Have a growth mindset to take on new challenges and grow yourself as an individual.
• Fun : Bring enjoyment to working hard and celebrate your wins
• Competitive salary : Benchmarked to the candidate's experience, location, and comparable roles.
• Equity participation : Eligible for the firm's employee equity incentive program.
• Health : Insurance and an additional Annual Health Savings Account (HSA) allowance.
• Mobile : Monthly mobile phone allowance.