Finance and Admin Executive, Finance

Singapore Institute of Directors; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The Singapore Institute of Directors in Singapore is seeking a Finance and Admin Executive. This role involves managing accounts payable and receivable processes, supporting audits, and overseeing office administration to ensure organizational compliance and efficiency. The successful candidate will have a diploma in Accounting, at least 3 years of relevant experience, and strong skills in Microsoft Office, numerical analysis, and organizational tasks. Collaboration and strong communication abilities are preferred, especially in a non-profit context.

Qualifications

• Minimum 3 years of relevant accounting experience.
• Experience in managing accounts payable and receivable processes.

Responsibilities

• Manage full/partial set of accounts with compliance.
• Prepare and process supplier payments and refunds.
• Coordinate internal communications related to office operations.

Skills

Proficiency in Microsoft Office applications

Strong numerical skills

Analytical skills

Organizational skills

Interpersonal skills

Communication skills

Education

Diploma in Accounting or LCCI Higher in Accounting qualification

Job description

Organisation: Singapore Institute of Directors
Job Title: Finance and Admin Executive
Department: Finance
Report to: Head of Finance
Travel: NA

Job Summary

The Finance & Admin Executive supports SID’s finance operations and corporate services. This role is responsible for managing accounts payable and receivable processes, assisting with audits and committee meetings, and coordinating office administration to ensure compliance, accuracy, and smooth organizational functioning.

Key Responsibilities

Primary Responsibilities - Finance Operations (AP and AR Management)

• Managed a full/partial set of accounts, ensuring accuracy and compliance with accounting standards
• Prepare and process supplier payments and refunds, ensuring proper documentation, compliance with internal controls, and timely execution
• Record and maintain supplier invoices in the accounting system, ensuring accuracy before month-end closing to support reconciliation and reporting
• Assist with accounts receivable processes to ensure accurate financial tracking
• Prepare and verify funding documents for government projects, ensuring timely submission to meet funding requirements

Primary Responsibilities - Office Administration

• Manage routine office administration tasks such as ordering stationery and pantry supplies, and liaising with vendors to support daily operations
• Coordinate internal communications related to office schedules, cleaning services, and operational updates
• Obtain vendor quotations, compare service options, and prepare recommendations for management approval

Secondary Responsibilities - Governance & Committee Support

• Prepare clear and concise meeting notes for Finance and Audit Committee meetings, capturing key discussions, decisions, and follow-up actions
• Assist in coordinating board meetings, including being the lead admin for Annual General Meeting (AGM), ensuring smooth execution and proper governance documentation
• Coordinate scheduling and logistics for Council, Executive Committee, and Nominating & Governance Committee meetings

General Support

• Perform other ad hoc duties as assigned to support organizational needs.

Required Competencies & Qualifications

• Diploma in Accounting or LCCI Higher in Accounting qualification.
• Minimum 3 years of relevant accounting experience.
• Proficiency in Microsoft Office applications.
• Strong numerical, analytical, and organizational skills.

Preferred Competencies & Qualifications

• Prior experience working in non-profit organisations
• Strong interpersonal and communication skills, with the ability to work collaboratively across teams.