Finance & Admin Executive (Contract Support)

CBRE Pte Ltd; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

CBRE Pte Ltd in Singapore seeks a Contract Support Associate to provide excellent customer service and administrative support to a large business unit, facility, or account within Contract Quality Management.

You will respond to client inquiries, verify contract scope, coordinate billing, onboard vendors, review invoices, and assist with monthly reporting while upholding health, safety, and quality standards.

Qualifications

• High School Diploma or GED with 3-4 years of related experience.
• Broad understanding of processes, procedures, systems and concepts within the role.
• Ability to communicate unusual and/or complex content concisely and logically.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Strong organizational skills and inquisitive mindset.
• Advanced math skills including percentages, discounts and markups.

Responsibilities

• Respond to client inquiries and ensure timely and quality service delivery and follow-up.
• Understand contract scope and ensure all work is carried out accordingly.
• Be a financial and operational systems champion; identify cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review invoices and ensure cost center coding; handle billing, margins, and quotation processing.
• Review and approve maintenance invoices and projects per contracts; ensure core outputs.
• Respond to inquiries on financial reports for Accounts Receivable/Payable and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist with Health & Safety requirements and maintain QHSE documentation.
• Gather and analyze data to identify problems and propose improvements.
• Impact own team and related teams; suggest process improvements.

Skills

Analytical thinking

Communication skills

Organizational skills

Advanced math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do:

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.


• Understand the scope of the contract and make sure that all work is carried out accordingly.


• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.


• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.


• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.


• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.


• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.


• Deliver monthly reporting support on Contract and Business Unit Reviews.


• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.


• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.


• Impact own team and other teams whose work activities are closely related.


• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.


• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.


• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.


• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Organizational skills with an advanced inquisitive mindset.


• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.