Finance Admin Assistant

SINGAPORE MAO SHAN WANG PTE. LTD.; Singapore; On-site; SGD 28,000 - 32,000; Full time

Job summary

SINGAPORE MAO SHAN WANG PTE. LTD. is seeking a Finance & Administrative Assistant to support our finance and administrative operations, including maintaining financial records, processing payments, and coordinating with suppliers.

The role requires 1–2 years of experience in finance or administrative roles, and candidates must be bilingual in English and Chinese, with strong Excel skills and the ability to work independently in a SME/F&B environment.

Qualifications

• 1–2 years in finance, accounts, or admin roles.
• Experience with invoice verification and payment processing.
• Strong Excel skills (basic to intermediate).
• Able to read/write English and Chinese.
• Detail oriented and able to work independently.

Responsibilities

• Maintain sales, invoice, and financial records in Excel.
• Update and maintain the Cash Book.
• Verify invoices against SOA before payment.
• Prepare payment vouchers and process supplier payments.
• Follow up with suppliers on payment matters and discrepancies.
• Prepare rental invoices when required.
• Handle petty cash and documentation.
• Assist with stationery procurement and admin duties.
• Perform ad hoc duties as assigned.

Skills

Finance domain knowledge

Accounts payable

Accounts receivable

Attention to detail

Time management

Bilingual - English/Chinese

Tools

Microsoft Excel

Job description

Job Summary

We are looking for a responsible, organized, and detail-oriented Finance & Administrative Assistant to support our finance and administrative operations. Successful candidate will assist in maintaining financial records, processing payments, coordinating with suppliers, and handling general office administration duties.

Responsibilities

• Maintain and update sales, invoice, and financial records accurately in Microsoft Excel.
• Update and maintain the Cash Book on a regular basis.
• Verify invoices against Statements of Account (SOA) before payment processing.
• Prepare payment vouchers and process supplier payments accurately and on time.
• Follow up with suppliers regarding payment matters and invoice discrepancies.
• Prepare rental invoices when required.
• Handle petty cash claims and maintain proper documentation and filing.
• Assist with stationery procurement and general office administration duties.
• Perform other ad hoc duties as assigned by management.

Requirements

• Minimum 1-2 years of relevant experience in finance, accounts, or administrative roles.
• Experience in invoice verification, payment processing, and record keeping.
• Basic to intermediate proficiency in Microsoft Excel.
• Able to read, write, and communicate in both English and Chinese.
• Strong attention to detail with a high level of accuracy.
• Responsible, organized, and able to work independently.
• Good time management skills and ability to handle multiple tasks effectively.
• Previous experience in finance administration, accounts payable, accounts receivable, or invoice processing will be an advantage.
• Experience working in an SME or F&B environment is a plus.

Salary: $2,500 - $2,900 per month , depending on experience and suitability.

Singapore Citizens, Singapore Permanent Residents, and Malaysian applicants holding a valid Work Permit are welcome to apply.

Location

Hoa Nam Building

27 Foch Road, Singapore

Nearest MRT: Bendemeer